The 10 Best Tour Booking Software for Seamless Operations and Growth in 2025

Tour and activity providers today need booking tools that reduce manual work and increase revenue. The right software does both. A wide range of platforms offer more than just scheduling. These systems do it all: payments, inventory, staff management, and marketing. Ten global tour operator strategies are compared in this article. Mobile apps, cloud checkouts, and channel integrations all offer real benefits. Operators no longer have to patch together solutions or deal with double bookings. No matter the size of your event, from intimate walking tours to huge group outings, there’s a tool here to help your business thrive.

1. Bookeo

Bookeo leads the pack as the top booking solution for tours and activities. Booking is easier, and daily headaches are gone. This platform handles it all. Tour operators can accept reservations 24/7 through their websites and social media channels. Customers get automatic messages confirming their orders and reminding them about upcoming appointments.

Bookeo Key Features

Bookeo includes everything a tour business needs:

Real-time scheduling that auto-updates calendars and prevents double bookings
Mobile-friendly interface that works on any device without requiring app downloads
Support for over 30 languages to accommodate international guests
Seamless website integration with customizable booking widgets
Multiple payment options compatible with major global gateways
Printable tour manifests with participant, payment, and pickup details
Tools to manage guides and vehicles for efficient resource use

Bookeo Best For

Bookeo Tours & Activities scheduling is ideal for tour companies and outdoor experience providers offering both private and group events. You can use this for escape rooms, fishing trips, helicopter tours, and other activities like guided tours, boat charters, and axe-throwing. A tour company user raved about how great the system is. They keep adding more features and widgets that integrate with social platforms.” Another reported a 20% increase in bookings after switching to Bookeo.

2. Regiondo

Regiondo stands as Europe’s leading booking solution for the leisure industry, serving over 7,000 tour and activity providers in 42 countries. Their all-in-one system helps operators sell tickets online, manage bookings quickly, and connect with major OTAs to expand their reach.

Regiondo Key Features

Online ticket sales with secure payment processing in multiple currencies
Sales channel management connecting to 200+ distribution platforms
Website builder for creating booking-enabled sites without coding knowledge
Mobile-friendly POS system for on-site bookings using smartphones and tablets
Detailed analytics with booking statistics and performance metrics
Multi-language support available in 10 languages, including English, German, French, and Chinese

Regiondo Best For

European tour operators looking for detailed distribution capabilities will find Regiondo particularly useful. The platform serves businesses of all types – from city tours and boat excursions to escape rooms, high-rope courses, and large attractions like amusement parks and zoos. Tourism boards and destinations can use Regiondo’s reseller features to support local operators while enhancing guest experiences.

3. Peek Pro

Peek Pro stands out as an operating system for experiences that go beyond a simple booking tool. The platform helps tour operators achieve an average revenue growth of 30% and save thousands of hours through automation. This cloud-based solution streamlines customer experiences from booking to post-experience feedback.

Peek Pro Key Features

A dynamic pricing system that adjusts rates based on demand, from weekdays to holiday periods
Advanced POS system to process walk-up bookings, upsell add-ons, and accept tips
Abandoned booking recovery automatically follows up with customers who don’t complete purchases and recaptures an average of 18% of lost sales
Add-ons and bundling capabilities boost order revenue by approximately 9%
Flexible payment options include split payments, Apple Pay, Google Pay, and invoicing
Automated customer communications offer self-rescheduling options and timed review requests
Resource management coordinates inventory, staff, and equipment simultaneously

Peek Pro Best For

Tour operators who want to optimize revenue and automate processes will find Peek Pro valuable. The system benefits businesses that aim to reduce administrative tasks through self-rescheduling and paperless waivers. Customer testimonials show success across various businesses like kayak rentals, citrus farms, water sports, and VR experiences. The platform proves especially useful for operators focused on recovering abandoned carts and increasing revenue through upselling features.

4. TrekkSoft

Swiss-based TrekkSoft started in Interlaken back in 2010 and now stands as a powerful tour operator booking software. The platform helps operators in over 130 countries boost their business through multichannel sales strategies.

TrekkSoft Key Features

Customizable booking widget that embeds in 10+ ways, runs smoothly on all devices, and achieves a 74% mobile completion rate
Back-office management that puts tour scheduling, bookings, and customer details in one dashboard
Resource management to coordinate vehicles, equipment, and guides while preventing overbooking
Channel manager that links with 100+ OTAs, including Viator and Expedia
TripAdvisor integration that automatically collects and shows reviews
Package features that let operators combine multiple activities under one purchase
Zapier integration that connects with 1000+ apps to create efficient workflows

TrekkSoft Best For

European tour operators who want strong multi-channel distribution will find TrekkSoft valuable. Businesses looking to boost their website conversions benefit from TrekkSoft’s expert team, which helps improve content and booking processes. Travel Etc. shows what’s possible – they used TrekkSoft to handle both B2C and B2B channels and doubled their sales.

5. Xola

Xola stands out with its award-winning online booking and marketing platform that simplifies complex operations for tour and activity businesses. The system brings together everything from mobile-optimized checkouts to powerful marketing automation in one place.

Xola Key Features

Conversion-optimized checkout lets customers book in under 30 seconds without registration
Automated growth tools include Abandoned Booking Recovery to recapture lost revenue
Digital waivers are built into the platform to streamline check-in processes
Point-of-Sale integration handles high-volume in-person bookings with EMV terminals and Apple/Google Pay
Complete resource management helps with staff scheduling and equipment allocation
Customizable reporting delivers automated updates on your schedule
Extensive integration capabilities connect with accounting software, email marketing platforms, and advertising tools

Xola Best For

Xola proves valuable for 5+ years old tour and activity operators looking to grow through automation. Businesses aiming for high booking conversion rates benefit from Xola’s efficient checkout. The platform serves companies in a variety of sectors, from laser tag venues to adventure tours. One operator shares, “If you’re looking for something user-friendly for customers to book by themselves and want to stop getting all the phone calls, Xola is key”.

6. Resmark

Tour operators with hands-on experience created Resmark, a complete booking software that has helped hundreds of operators sell more than $2 billion worth of products. This software combines essential booking features with marketing automation to make operations smoother.

Resmark Key Features

24/7 Online Reservations with immediate availability through booking widgets that integrate easily
Customizable Pricing & Payments, including deposits, full payments, or credit card holds
Powerful Back-Office Management with an immediate dashboard, tour schedules, and task management
Lead Generation & Follow-Up automation helps businesses convert 50-200% more leads
Digital Waiver Integration through WaiverSign for paperless liability forms
TrueConnect Distribution Network connects operators with partners, resellers, and suppliers

Resmark Best For

Resmark serves 5+ year old tour operators who need complete booking and marketing automation. The platform works best for companies that want to automate customer communications and follow-ups. A customer’s feedback highlights this: “With the Resmark system, we’re saving 75% on our cost of converting leads!”

7. Orioly

Orioly helps independent tour operators turn their websites into powerful sales channels with its booking and management solution. The software makes life easier for business owners who run multiple parts of their tour company at once.

Orioly Key Features

Occupancy percentage settings that enable online payments only after minimum participant thresholds are met
Partial payment options so guests can pay deposits instead of full amounts upfront
Cut-off deadlines to stop last-minute bookings (typically 24-48 hours before departure)
One-click departure closure to instantly stop all bookings across channels
Automated customer communications, including emails, invoices, and vouchers
Resource management to optimize staff and equipment allocation

Orioly Best For

Independent tour operators who manage their entire business alone will find Orioly extremely useful. Tour providers of all sizes can use the platform to automate repetitive tasks and paperwork. The platform’s automation features help businesses streamline customer communications and improve workflow without needing technical knowledge.

8. Zaui

Zaui creates groundbreaking booking management solutions for the tourism and activity sector. Their cloud-based reservation system helps shuttle companies, tour operators, and rental businesses run smoother operations and create better customer experiences.

Zaui Key Features

Detailed booking management with a calendar-based dashboard and up-to-the-minute availability updates
Channel manager integrating with 30+ prominent OTAs, including Viator, GetYourGuide, and Expedia
Mobile app and POS system enabling contactless check-ins and barcode scanning
Automated communications with customizable pre-trip and post-tour emails and SMS notifications
Dynamic packaging lets operators bundle products with third-party activities
Resource allocation for guides, drivers, equipment, and vehicles on multiple routes
Analytics suite with 135+ reporting templates for sales, inventory, and demographic information

Zaui Best For

Transportation providers, tour operators, rental companies, and ticket vendors in tourism get exceptional value from Zaui. The platform works best for businesses that need centralized inventory management across multiple sales channels. Small local operators and large enterprises alike can use Zaui’s adaptable platform as their business grows.

9. RocketRez

RocketRez has created a cloud ticketing platform that blends everything into one solution. The solution helps businesses boost guest experiences and makes operations simpler.

RocketRez Key Features

Detailed ticketing system with timed ticketing, venue capacity controls, and multiple sales channels
Insights platform with 12 different business dashboards for analytical insights
Retail & dining management with mobile POS functionality and a kitchen display system
Membership management that offers exclusive discounts and promotions for members
Relay automated messaging for customized guest communications throughout their experience

RocketRez Best For

Mid-market tours and attractions that need detailed operations management will find RocketRez most useful. The platform helps businesses save an average of 115 hours weekly through automation. Users report 55% higher satisfaction rates after implementation. The platform works best for leisure, hospitality, entertainment, and museums/institutions.

10. CaptainBook

CaptainBook started in Greece and evolved into a dynamic booking platform that specializes in nautical and tour activities. This modern online booking software helps connect tour experiences with resellers such as hotels and travel agencies. The platform caters to boat tours, fishing charters, and outdoor activities of all types.

CaptainBook Key Features

Google Calendar Integration synchronizes bookings automatically and assigns them to available guides while eliminating overbooking risks
Time zone management for products creates accurate scheduling in different regions
White-label solution lets businesses customize the platform with their own branding
API integration enables continuous inventory distribution on multiple platforms
Mobile app makes booking management easier on the go
Digital waivers stay secure in the cloud with smartphone signing capabilities
Integration capacity links with over 5,000 tools from Zoho Invoices to Slack

CaptainBook Best For

Water-based tour operators and outdoor activity providers will find CaptainBook extremely effective. The software shines when businesses need to manage sales through their website, OTAs, and local hotel partnerships. A happy customer shared, “Without CaptainBook, I could not mix these channels without being overbooked.”

Conclusion

Choosing the best booking platform comes down to your goals. A few providers really push the speed and efficiency of their automated systems; it’s a key part of their business model. Others prioritize international sales, channel management, or offline bookings. Real businesses have seen success with each of these. Some cut admin hours in half. Client revenue? We increased it by over 30 percent.

Take time to weigh pricing against the features that matter most to you. Use tools that help you, don’t make you start over. With the right system in place, you’ll book more, stress less, and create better experiences for every guest who walks through your door.