Top 25 Best Project Management Software in 2026

Features

Monday.com is built to support virtually any type of work, including projects, tasks, CRM, IT operations, product development, marketing, and leadership planning. Its core strength lies in combining flexible, no-code customization with AI-driven execution and decision support. Teams can manage work using multiple views such as Kanban, Gantt, Timeline, Grid, and Dashboards, while AI-powered insights help detect risks early, flag delays, and optimize workflows in real time. The platform enables full collaboration through shared boards, updates, file sharing, and Docs, ensuring alignment across teams.

What differentiates monday.com is its growing suite of AI assistants, including project assistants, service agents, SDR experts, scrum masters, and competitive analysis tools. These assistants can automate repetitive actions, triage requests, assign tasks, guide sprints, and generate insights—reducing manual effort and accelerating execution at scale.

Rating:

Best Feature: Agentic AI Assistants

Monday.com’s standout feature is its agentic AI assistants that actively execute work, not just analyze it. These AI agents can qualify leads, triage service tickets, flag project risks, plan sprints, and generate reports around the clock. Unlike passive AI tools, monday’s assistants are embedded directly into workflows, enabling teams to describe a job once and let AI handle repetitive execution continuously.

Pricing

The platform offers a generous free tier and scalable paid plans, making it suitable for individuals, growing teams, and large enterprises. Below is a clear breakdown of the available pricing options based on annual and monthly billing.

• Free Plan ($0 – Free Forever): Designed for individuals or very small teams. Includes up to 2 seats, 3 boards, 3 Docs, 200+ templates, basic column types, and mobile apps for simple work tracking.
• Standard Plan ($12/seat/month billed annually or $14 monthly): Ideal for teams collaborating across projects. Adds unlimited boards and items, guest access, Timeline and Gantt views, dashboards combining up to 5 boards, and 250 automation and integration actions per month.
• Pro Plan ($19/seat/month billed annually or $24 monthly): Built for complex workflows at scale. Includes private boards, time tracking, formulas, advanced dashboards (up to 20 boards), chart views, and 25,000 automation and integration actions monthly, plus trial AI credits.
• Enterprise Plan (Custom Pricing): Tailored for large organizations. Adds portfolio and resource management, advanced analytics, multi-level permissions, enterprise-grade security, large dashboards, enterprise automations, AI credits, and dedicated support.

Monday.com offers unlimited time on its Free plan and does not require a credit card to get started.

Features

ClickUp offers over 100 features that cover the full lifecycle of work. Teams can manage tasks, projects, sprints, goals, docs, and timelines while collaborating through chat, comments, and real-time updates. Advanced views like Gantt charts, Kanban boards, dashboards, and calendars provide complete visibility. Built-in automations, forms, time tracking, and reporting reduce manual effort, while deep integrations connect ClickUp to email, cloud storage, design tools, and developer platforms.

Rating:

Best Feature: Kanban Board View
ClickUp’s Kanban Board view is one of its most powerful execution tools because it turns complex work into a clear, visual flow. Tasks move smoothly across fully customizable stages, making progress, bottlenecks, and priorities obvious at a glance. Teams can drag and drop tasks, apply filters, set WIP limits, and automate status changes without friction. Unlike basic boards, ClickUp’s Kanban ties directly into time tracking, dependencies, assignees, and AI—so the board isn’t just visual, it’s operational.

Pricing

ClickUp pricing structure is designed to support different team sizes, automation needs, and levels of operational complexity. Below is a clear breakdown of ClickUp’s main pricing options.

• Free Forever ($0/month): Best for individuals or small teams getting started. Includes unlimited tasks and members, 60MB storage, collaborative docs, Kanban boards, sprints, calendar view, basic custom fields, in-app video recording, and 24/7 support.
• Unlimited ($7/user/month billed yearly or $10 monthly): Designed for growing teams that need fewer limits. Adds unlimited storage, folders, integrations, Gantt charts, custom fields, chat messages, forms, guest permissions, email in ClickUp, native time tracking, goals, and AI compatibility.
• Business ($12/user/month billed yearly or $19 monthly): Ideal for scaling teams and departments. Includes Google SSO, advanced dashboards, whiteboards, mind maps, automation integrations, sprint reporting, workload management, custom exporting, and increased automation capacity.
• Enterprise (Custom pricing): Built for large organizations requiring advanced security and control. Offers SSO/SCIM, custom roles, advanced permissions, HIPAA compliance, data residency options, dedicated onboarding, and a customer success manager.

Features

AceProject delivers various features to manage projects from end to end. The project tracking features are Gantt charts, advanced reports, project templates, and recurring tasks. The time tracking features are time approval, time clock, and time reports. The document management features are document sharing, versioning, and locking. The expense tracking features are expense approval and expense reports.

Rating:

Best Feature: Report Engine (New Interface)

AceProject’s standout feature is its newly redesigned Report Engine, which gives teams precise control over how project data is analyzed and presented. Users can build custom reports by selecting specific fields, filters, and sorting rules across tasks, time entries, expenses, and projects. Reports can be saved, reused, and exported, making performance tracking consistent and repeatable. The new interface improves speed and clarity, turning raw project data into actionable insights without relying on external analytics tools.

Pricing

AceProject’s pricing is based on active users, active projects, and storage capacity, not locked features. Every plan includes full access to the platform’s core functionality, allowing teams to start small and scale without losing capability. This structure makes it easy to control costs while ensuring project visibility, accountability, and reporting remain intact as your organization grows.

• Basic Plan ($0/month): Allows up to 3 active users and 3 active projects with 1 GB of storage. Designed for small teams or individuals who want to manage projects without upfront cost.
• Standard Plan ($24/month): Allows up to 10 active users and 10 active projects with 5 GB of storage. Suitable for small teams managing multiple ongoing projects.
• Advanced Plan ($49/month): Allows up to 30 active users and 30 active projects with 15 GB of storage. Built for growing teams that need greater capacity and control.
• Silver Plan ($99/month): Allows up to 100 active users and projects with approximately 45–50 GB of storage, built for larger organizations.
• Gold Plan (Custom pricing): Allows unlimited users and unlimited projects with over 100 GB of storage. Designed for enterprises requiring maximum scalability and flexibility.

Features

Notion centralizes documents, wikis, projects, and databases into a single flexible workspace. Teams can manage tasks, roadmaps, meeting notes, and internal knowledge while collaborating in real time. Notion AI enhances this by enabling AI search across the entire workspace, automated writing, summaries, and intelligent answers. New features like AI Meeting Notes and Enterprise Search reduce manual follow-ups. With integrations, templates, and multi-view databases, Notion adapts to any workflow—from product planning to operations, HR, and content management.

Rating:

Best Feature: Boards and Custom Fields

Notion’s boards and custom fields give teams complete control over how work is organized and tracked. Boards provide a clear Kanban-style view for managing tasks, projects, and workflows, while custom fields let teams define exactly what data matters—status, priority, owner, deadlines, tags, formulas, and more. Together, they allow Notion to function as a project manager, CRM, content planner, or operations hub without forcing rigid structures or unnecessary complexity.

Pricing

Notion’s pricing scales from personal use to enterprise operations, with clear savings for teams that commit to annual billing. By paying yearly, teams save up to 20% compared to monthly pricing, reducing per-member costs as usage grows. This makes it practical to start on monthly plans for flexibility, then switch to annual billing to lock in lower rates once workflows and team size stabilize.

• Free Plan ($0 per member/month): Ideal for individuals and light personal use. It includes core pages and databases, basic collaboration, Notion Calendar, Notion Mail syncing with Gmail, basic forms and sites, and limited Notion AI access for individual use.
• Plus Plan ($10 per member/month billed yearly or $12 monthly): Designed for small teams and professionals. It unlocks unlimited collaborative blocks, unlimited file uploads, charts, custom forms, custom sites, and basic integrations—suitable for shared workspaces and growing teams.
• Business Plan ($20 per member/month billed yearly or $24 monthly): Best for scaling organizations. It adds advanced permissions, private teamspaces, SAML SSO, domain verification, conditional forms logic, premium integrations, and access to AI agents, enterprise search, and AI meeting notes.
• Enterprise Plan (Custom pricing): Built for large enterprises requiring security and compliance. It includes SCIM provisioning, audit logs, advanced security controls, domain management, zero data retention with LLM providers, and a dedicated customer success manager for ongoing support.

Features

Wrike combines task management, project planning, automation, and collaboration into a single platform. Teams can manage work using multiple views, including lists, boards, calendars, and Gantt charts. Custom workflows, request forms, and dashboards standardize processes across departments. Built-in approvals, proofing, and real-time reporting keep work moving without constant meetings. Wrike AI adds intelligent summaries, content generation, and automation support, while integrations with tools like Slack, Microsoft, Google, Adobe, and Salesforce ensure seamless data flow across existing tech stacks.

Rating:

Best Feature: Fully Customizable Kanban Boards

Wrike’s customizable Kanban boards give teams a clear, visual way to manage work as it moves from idea to completion. Tasks can be organized into fully custom columns that match real workflows, not generic stages. Teams can drag and drop work, set WIP limits, apply automation rules, and track ownership and priorities at a glance. Combined with filters, custom fields, and real-time updates, Wrike’s Kanban boards eliminate guesswork and keep execution moving without constant status meetings.

Pricing

Wrike’s pricing is structured to support teams at different stages, from basic task tracking to complex, enterprise-wide work management. Each plan builds on the previous one, adding scalability, automation, security, and advanced analytics as needs grow.

• Free Plan ($0/user/month): Ideal for individuals or small teams getting started. It includes basic task and project management, board and table views, AI Essentials, and access across web, desktop, and mobile apps, with active task limits applied.
• Team Plan ($10/user/month): Designed for small teams of 2–15 users. It adds unlimited projects and tasks, shared spaces, custom fields, dashboards, Gantt charts, integrations, 50 automation actions per user per month, and 2 GB storage per user.
• Business Plan ($25/user/month): Built for organizations scaling work across teams. It includes unlimited request forms, approvals, resource planning, advanced automations, real-time reports, proofing tools, AI Elite features, and 5 GB storage per user.
• Enterprise Plan (Custom pricing): Tailored for large organizations requiring advanced security and administration. It adds SSO, 2FA, custom roles, audit reports, and increased automation limits.
• Pinnacle Plan (Custom pricing): Designed for complex work environments needing advanced analytics, budgeting, utilization tracking, and BI integrations, with 15 GB storage per user.

Features

Teamwork Projects combines project management, resource planning, time tracking, and AI-powered assistance into a single platform designed for client-facing teams. Users can manage projects end to end, forecast workloads, monitor billable utilization, and track budgets in real time. Built-in reports and dashboards provide instant insight into project health and profitability. TeamworkAI reduces admin work by turning updates into tasks, answering workload questions, and surfacing key insights. Integrations connect existing tools, keeping workflows centralized and efficient.

Rating:

Best Feature: Resource Planning & Billable Utilization Tracking

Teamwork.com’s resource management tools are its biggest differentiator. Teams can see availability, workloads, and utilization at a glance, forecast future capacity, and quickly spot overbooked or underutilized staff. This makes it easier to protect billable time, prevent burnout, and ensure the right people are assigned to the right work—without relying on spreadsheets or guesswork.

Pricing

Teamwork.com offers flexible pricing with monthly and annual billing options. Teams that choose annual plans save around 20% per user compared to monthly pricing, making yearly billing the better option for long-term client work. Every paid plan includes a 30-day free trial with no credit card required, allowing teams to test the platform before committing.

• Free Plan ($0/user/month – free forever): Best for small teams getting started with client work. It includes TeamworkAI, project management essentials, client work foundations, key integrations, up to 5 projects, up to 5 users, and 100 automations per month.
• Deliver Plan ($10.99/user/month billed yearly or $13.99 billed monthly): Ideal for teams needing stronger project visibility and structure. It adds project status and health reports, teams, intake forms, planned vs actual reports, integrations, 20 project templates, 5,000 automations per month, and 100 GB of storage.
• Grow Plan ($19.99/user/month billed yearly or $25.99 billed monthly): Built for managing more complex client projects. It unlocks budgeting, time, and financial tracking, HubSpot integration, workload resource planning, powerful reporting, 50 project templates, 20,000 automations per month, 250 GB storage, and up to 600 projects.
• Scale Plan (Custom pricing): Designed for agencies focused on productivity and profitability. It includes unlimited premium features, advanced resource scheduling, profitability reports, custom and scheduled reporting, retainer management (beta), budget expenses, tasklist budgets, 100,000 automations per month, and 500 GB storage.
• Enterprise Plan (Custom pricing): Built for large organizations requiring advanced services. It adds enterprise-grade security with SSO, premium support, dedicated infrastructure, increased API limits, 1,000 GB storage, a dedicated account manager, and up to 10 hours of technical services.

Features

Asana offers powerful features designed to streamline project management and team collaboration. Users can access dashboards to overview project progress, set and track goals, and customize fields for tailored management. Portfolios organize projects, while rules automate tasks. Asana AI helps summarize work, identify risks, and automate routine tasks with full business context. Forms gather essential information, and workload and time-tracking features ensure efficient resource allocation. Gantt charts, timelines, and calendars facilitate detailed planning and scheduling.

Rating:

Best Feature: Custom Fields for Tasks and Projects

Custom Fields give Asana its real power. They let teams define exactly what matters to their work—priority, status, budget, owner, region, approval stage, or any custom data point—and apply it consistently across tasks and projects. This turns Asana from a simple task list into a structured work system. Custom Fields also drive reporting, automation, and filtering, making it easy to track progress, spot risks, and standardize workflows across teams without adding complexity.

Pricing

Asana

Asana’s pricing is structured to support individuals, growing teams, and large enterprises, with clear upgrades in automation, visibility, and governance at each tier. Annual billing offers noticeable savings compared to monthly plans, making it more cost-effective for long-term use.

• Personal Plan (€0, free forever): Designed for individuals or very small teams. It includes up to 2 users, unlimited tasks and projects, list, board, and calendar views, basic search, status updates, mobile apps, and 100+ integrations—ideal for managing personal work and simple to-dos.
• Starter Plan (€10.99/user/month billed annually or €13.49 monthly): Built for growing teams. It adds Asana AI, timeline and Gantt views, workflow builder, project dashboards, advanced search, custom fields, forms, unlimited automations, and private teams for better control and efficiency.
• Advanced Plan (€24.99/user/month billed annually or €30.49 monthly): Suited for cross-department organizations. It introduces goals, portfolios, workload management, approvals, proofing, native time tracking, advanced integrations, and scaled security for managing work at a higher level.
• Enterprise & Enterprise+: Custom pricing. These plans deliver advanced security, compliance, admin controls, resource management, 24/7 support, and strict data governance for large, regulated organizations.

Features

Trello simplifies project management with its intuitive features. Cards and boards allow users to organize tasks and projects visually, while power-ups integrate additional functionalities. Advanced checklists and custom fields enhance task specificity. Dashboards offer a consolidated view of project progress. The timeline feature aids in planning, and the calendar ensures deadlines are met, making Trello a versatile tool for teams of any size.

Rating:

Best Feature: Visual Boards with Kanban Workflow

Trello’s visual boards are its standout feature. The Kanban-style layout makes work instantly understandable—tasks move from “to do” to “done” with simple drag-and-drop actions. This visual clarity helps teams spot bottlenecks, prioritize work, and maintain momentum without meetings or status reports. It’s straightforward, proven, and effective—exactly how task management should be done.

Pricing

Trello offers flexible pricing designed to scale from individual users to global enterprises. Each plan builds on the last, adding automation, AI, advanced views, and administrative controls as teams grow. Annual billing provides clear savings compared to monthly rates.

• Free Plan ($0/month – free forever): Ideal for individuals and small teams getting started. It includes unlimited cards, up to 10 boards per Workspace, Inbox for capturing to-dos from email and messaging apps, unlimited Power-Ups per board, basic automation, mobile apps, and essential task management features.
• Standard Plan ($5/user/month billed annually or $6 monthly): Best for growing teams that need more structure. It unlocks unlimited boards, Planner, advanced checklists, card mirroring, Custom Fields, larger file uploads, and increased automation limits—making it easier to manage more complex workflows.
• Premium Plan ($10/user/month billed annually or $12.50 monthly): Designed for teams that need deeper insights and control. It adds AI features, advanced views like Calendar, Timeline, Table, Dashboard, and Map, Workspace-level templates, collections, observers, and enhanced admin and security tools.
• Enterprise Plan ($17.50/user/month billed annually – $210 per user/year): Built for large organizations requiring enterprise-grade security and governance. It includes unlimited Workspaces, organization-wide permissions, advanced board controls, attachment permissions, Power-Up administration, and Atlassian Guard with SSO and 24/7 admin support.

Features

Using Basecamp, users can access to-do lists, schedules, document management, charts, reports, notifications, and various communication and collaboration tools in one application. The message board facilitates company-wide communication, Campfire enables real-time group chat, Pings supports direct messaging, and Check-in questions provide regular reporting. With everything centralized in one workspace, work is more visible, and people are more accountable, making it easy to search, track, and clarify information.

Rating:

Best Features: Kanban Boards and Built-In Group Chat

Basecamp’s Kanban boards (Card Tables) and built-in group chat work together to keep execution tight and communication focused. Card Tables provide a clean, visual way to track workflows without overengineering—perfect for seeing progress, spotting bottlenecks, and moving work forward fast. Campfires and Pings replace Slack-style sprawl with calm, purposeful conversations tied directly to projects. No context switching, no noise—just work and the discussions that actually matter, in one place.

Pricing

Basecamp keeps pricing simple and transparent, avoiding complex tiers and hidden add-ons. Whether you’re solo, growing a team, or scaling fast, each plan includes the same core features—only limits and billing models change.

• Basecamp Free ($0/month, free forever): Ideal for individuals or very small teams running a single project. It includes one active project, 1 GB of storage, and access to all core tools to experience Basecamp’s workflow.
• Basecamp Plus ($15/user per month, month-to-month): Designed for freelancers, startups, and small teams that need flexibility. It offers unlimited projects, 500 GB storage, 24/7 support, and optional Timesheets and Admin Pro Pack upgrades. Guests and clients are always free.
• Basecamp Pro Unlimited ($299/month billed annually or $349 monthly): Built for growing businesses that want predictable costs. It includes unlimited users, projects, 5 TB storage, priority support, all upgrades, and personal onboarding—one flat price for the entire organization.

Features

Bitrix24 delivers a full business toolkit that covers daily operations from end to end. Teams can manage tasks, projects, time tracking, and internal communication through chats, video calls, and shared workspaces. Its built-in CRM handles leads, deals, contacts, invoices, and online payments, while marketing and sales automation streamline follow-ups and pipelines. HR tools support employee management, approvals, and workflows. Bitrix24 also includes a website and online store builder, document management, e-signatures, analytics, and deep integrations—eliminating the need for multiple disconnected platforms.

Rating:

Best Feature: CRM Platform

Bitrix24’s CRM platform is built to manage the entire customer lifecycle in one place—from first contact to closed deal and repeat sales. It centralizes leads, deals, contacts, and companies while automating follow-ups, task assignments, and pipeline movement through rules and triggers. Built-in invoicing, estimates, online payments, and sales analytics remove the need for third-party tools. With omnichannel support for email, calls, live chat, and social messaging, Bitrix24 CRM gives sales teams full visibility, tighter control, and fewer leaks across the funnel.

Pricing

Bitrix24’s pricing is designed for businesses that want predictable costs without per-user penalties. All plans use flat monthly or annual pricing, with significant savings for annual billing.

• Free Plan ($0/month, free forever): Ideal for small teams testing the platform. It includes unlimited users with limited storage, core collaboration tools, tasks and projects, basic CRM, contact center, website builder, and online store capabilities.
• Basic Plan ($61/month or $46/month billed annually): Built for small teams of up to 5 users. It adds 24 GB of storage, CRM tools, Bitrix24 Sign, Drive, contact center, customer support features, and full collaboration essentials.
• Standard Plan ($124/month or $87/month billed annually): Designed for growing teams of up to 50 users. It expands storage to 100 GB and unlocks marketing tools, online documents, administration controls, and advanced collaboration features.
• Professional Plan ($249/month or $175/month billed annually): Best for larger teams up to 100 users. It includes 1 TB storage, advanced CRM (X5), sales intelligence, automation, HR tools, and e-signatures for HR workflows.
• Enterprise Plan ($499/month or $325/month billed annually): Built for enterprises starting at 250 users and scaling to 10,000. It offers multi-branch support, up to 3 TB storage, maximum automation, enterprise security, and scalability options.

Features

Zoho Projects offers numerous features at a very affordable price, giving users more excellent value for their money. These features include task management, task automation, time tracking, charts and reporting, issue tracking, and social task management. Users can create tasks, assign them, and track their progress until completion. Zoho Projects also features milestones, dependencies, a Kanban board view, and a Calendar view.

Rating:

Best Feature: Custom Fields & Time Tracking

Zoho Projects stands out with its powerful combination of custom fields and built-in time tracking. Teams can tailor projects with custom fields to match exact workflows, capture critical data, and maintain consistency across tasks. At the same time, integrated time tracking allows users to log billable and non-billable hours with precision, using timers or manual entries. Together, these features give managers clearer visibility into effort, costs, and productivity—without relying on external tools.

Pricing

Zoho Projects offers flexible pricing designed to scale from small teams to large enterprises. Each plan builds on the previous one, adding more automation, control, and reporting depth. Annual billing provides noticeable savings compared to monthly plans, making it cost-effective for long-term use.

• Free Plan ($0 – Free Forever): Best for small teams starting out. It supports up to 5 users, 3 projects, basic task management, subtasks, whiteboards, 5 GB storage, mobile apps, limited workflow actions, and integrations with Google Workspace and Microsoft 365.
• Premium Plan ($2.80/user/month billed annually or $3.50 monthly): Designed for growing teams. It unlocks unlimited projects, custom views and statuses, task blueprints, project budgets, timesheets, recurring tasks, reminders, and expanded workflow automation.
• Enterprise Plan ($6.30/user/month billed annually or $7 monthly): Built for structured organizations. It adds custom roles, SSO, advanced security, portfolio dashboards, critical path analysis, Power BI integration, sandbox environments, and user hierarchy controls.
• Ultimate Plan ($9/user/month billed annually or $10 monthly): Ideal for large-scale operations. It includes extensive storage, advanced timesheet management, multi-project tracking, high-volume automation, multiple business calendars, and enterprise-grade resource management.

Features

Microsoft Planner centralizes tasks, plans, and projects across Microsoft 365, allowing teams to manage work from one familiar environment. Users can organize tasks using Grid, Board, Schedule, Timeline (Gantt), and Charts views, adapting easily to different workflows. Built-in templates speed up setup across departments like marketing, IT, HR, and software development. Deep integration with Microsoft Teams, Outlook, and Loop keeps work connected to conversations and emails. Advanced plans add task dependencies, backlogs, sprints, reporting, resource management, and enterprise-grade security and compliance.

Rating:

Best Feature: Unified Work Management Across Microsoft 365

Planner’s strongest advantage is its single, unified experience that combines personal tasks, team plans, and enterprise projects in one place. Instead of juggling multiple tools, users manage everything inside Microsoft 365—connected directly to Teams, Outlook, and Copilot—reducing context switching and keeping work visible, structured, and accountable.

Pricing

Microsoft Planner uses a tiered pricing structure that scales with project complexity. From basic task management included in Microsoft 365 to advanced portfolio and resource planning, each plan is designed for a specific level of control and oversight.

• Planner in Microsoft 365 (Included with M365 Enterprise plans – Free): Ideal for teams needing simple task and plan management. It includes content-rich tasks, basic templates, My Day and Assigned to Me views, Teams integration, and Grid, Board, Schedule, and Charts views.
• Planner Plan 1 ($10/user/month billed yearly): Designed for growing teams managing structured projects. It adds Timeline (Gantt) view, task dependencies, backlogs and sprints, project goals, premium templates, and reporting dashboards for better execution control.
• Planner and Project Plan 3 ($30/user/month billed yearly): Built for professional project managers. It includes everything in Plan 1 plus advanced dependencies, baselines, roadmaps, resource requests, financial tracking, task history, Project Online, and the Project desktop client.
• Planner and Project Plan 5 ($55/user/month billed yearly): Designed for enterprise leadership and PMOs. It adds portfolio management, enterprise resource management, and advanced portfolio analysis for strategic, organization-wide decision-making.

Features

ProofHub is a feature-rich project management tool that provides you with a comprehensive set of features. It provides you with task management, Gantt chart, Kanban board, custom workflows, and project templates to manage projects. The software offers project reports to overview the progress of the project. Time tracking features such as timesheets, time reports, and automatic timer helps you with accurate tracking. Real-time chat, project discussions, task comments, notes, and file sharing make collaborating easy. The online proofing allows you to review, edit, and share feedback on digital assets.    

Rating:

Best Feature: Task Management

ProofHub’s task management is built for clarity and control. Teams can create tasks, set priorities, assign owners, and track progress using board, table, Gantt, calendar, or personal views. Subtasks, dependencies, deadlines, and custom workflows keep work structured without confusion. With real-time updates, comments, file attachments, and time tracking tied directly to tasks, everyone knows what needs to be done, by when, and by whom—no follow-ups, no guesswork.

Pricing

ProofHub’s pricing is straightforward because it avoids per-user fees and complex tiers. Instead, ProofHub offers flat monthly pricing based on features and project limits, making it predictable and cost-effective for teams that collaborate heavily.

• Essential Plan ($45/month billed annually or $50/month billed monthly): Designed for small teams managing focused workloads. It includes up to 40 projects, unlimited users, 15GB storage, and all core features such as task management, discussions, file sharing, time tracking, workflows, and basic reporting—ideal for teams that want simplicity without sacrificing collaboration.
• Ultimate Control Plan ($89/month billed annually or $99/month billed monthly): Built for larger teams and client-facing organizations. It unlocks unlimited projects, 100GB storage, advanced access controls, white labeling, IP restrictions, API access, detailed activity logs, advanced reports, priority support, and full administrative control across teams and projects.

Features

Jira offers a comprehensive suite of features designed to elevate project management through intelligent planning, dynamic tracking, and seamless collaboration. At its core are powerful, customizable Scrum and Kanban boards that enable teams to visualize workflows and monitor progress in real-time. These are supercharged by Rovo AI, which actively breaks down projects, summarizes conversations, flags risks, and surfaces critical insights to reduce administrative overhead. The platform supports robust release management, goal alignment, and dependency tracking to coordinate complex launches. Detailed reporting and dashboards provide clear visibility into project health and team performance. Furthermore, Jira’s deep integrations with tools like Slack, GitHub, and Google Drive consolidate work into a single source of truth, ensuring all teams—from development to marketing—stay connected, informed, and focused on delivering impact efficiently.

Rating:

Best Feature: Kanban and Scrum Boards

Jira’s customizable Kanban and Scrum boards provide the core visual framework for agile teams to manage work. Kanban boards enable continuous flow and limit work-in-progress, while Scrum boards structure work into time-boxed sprints with backlogs and burndown charts. Together, they offer unmatched flexibility to visualize processes, track progress in real-time, and adapt workflows to any team’s agile methodology. 

Pricing

Jira offers transparent pricing designed to scale from small teams to global enterprises. Annual billing delivers savings of up to 17% compared to monthly pricing, making it the smarter long-term choice for growing organizations. Below is a clear breakdown of Jira’s pricing plans.

• Free Plan ($0 – Free Forever for up to 10 users): Ideal for small teams getting started. Includes unlimited goals, projects, tasks, and forms, multiple views (board, list, timeline, calendar), basic reports, 100 automation rule runs per month, 2 GB storage, and community support.
• Standard Plan ($7.91/user/month billed annually or higher monthly): Best for teams that need structure and collaboration. Adds Rovo AI features, roles, and permissions, external collaboration, multi-region data residency, 1,700 automation rule runs per month, 250 GB storage, and 9/5 regional support.
• Premium Plan ($14.54/user/month billed annually): Built for cross-team coordination. Includes advanced planning, dependency management, customizable approvals, unlimited storage, higher automation limits, 24/7 critical support, and a 99.9% uptime SLA.
• Enterprise Plan (Custom pricing): Designed for large organizations needing advanced analytics, security, identity management, unlimited automation, multiple sites, and a 99.95% uptime SLA.

Features

Airtable unifies data, teams, and AI in a single, no-code platform. Users build custom apps with intuitive components and connect data across systems. Its core AI capabilities include conversational app building, intelligent agents that orchestrate actions across thousands of records, and the powerful Omni model for generating enterprise applications. The platform offers robust views (grid, calendar, Kanban), extensive automations, and granular permissions. Enterprise features like HyperDB for massive datasets, comprehensive security compliance (SOC 2, HIPAA), and flexible model integrations (OpenAI, Anthropic) make AI scalable, secure, and practical for any workflow.

Rating:

Best Feature: App Building and Embedded AI Workflows

Airtable’s defining strength is its seamless integration of no-code app building with embedded AI. Users can construct fully customized applications to manage any workflow, then infuse them with intelligent AI agents that automate tasks, analyze data, and orchestrate actions directly within the app, creating dynamic, self-operating systems.

Pricing

Airtable offers transparent, tiered pricing options that support growth from individual use to global enterprise deployment.

• Free Plan ($0/mo Free Forever): Ideal for individuals or very small teams starting out. Includes 500 monthly AI credits per editor, 1,000 records per base, up to 5 editors, 1 GB of attachments, 100 automation runs, and basic Interface Designer.
• Team Plan ($20/seat/mo billed annually or $24 monthly): Perfect for teams building collaborative workflows. Upgrades to 15,000 AI credits per user, 50,000 records per base, 25,000 automation runs, 20 GB of attachments, Gantt view, extensions, and standard sync integrations.
• Business Plan ($45/seat/mo billed annually or $54 monthly): For departments needing advanced features. Provides 20,000 AI credits per user, 125,000 records, 100,000 automations, 100 GB attachments, admin panel, SAML SSO, two-way sync, and premium integrations.
• Enterprise Scale Plan (Custom Pricing): For organizations requiring maximum scale and governance. Includes 25,000 AI credits per user, 500,000 records, 500,000 automations, 1 TB attachments, Enterprise Hub, HyperDB, enhanced security controls, audit logs, and dedicated support.

Features

Todoist provides a clean, powerful interface for managing tasks across personal and professional life. Its core features include natural language input for instant task capture, smart scheduling with due dates and recurring tasks, and multiple project views (list, board, calendar). Collaboration tools allow teams to share projects, assign tasks, and track progress in a dedicated workspace. Smart features like Task Assist (AI) help organize and prioritize, while templates kickstart projects. With robust reminders, custom filters, activity history, and integrations with popular tools like Gmail and Google Calendar, Todoist creates a centralized hub for all tasks.

Rating:

Best Feature: Quick Add with Recurring Due Dates and Reminders

Todoist’s defining feature is its lightning-fast Quick Add, powered by natural language processing. Users can instantly capture a task like “Send report every Friday at 3 pm with a reminder” and Todoist will automatically create it with the correct recurrence and alert. This seamless integration of capture, scheduling, and alerting in one step eliminates manual setup and ensures no critical task is ever forgotten.

Pricing

Choosing the right Todoist plan ensures you have the features needed for personal mastery or team collaboration without complexity. Its straightforward pricing scales from individual use to full business teams.

• Beginner Plan ($0/mo Free Forever): Ideal for starting personal organization. Includes 5 active projects, smart quick-add, basic task reminders, list/board views, 3 filter views, 1-week activity history, and essential email/calendar integrations.
• Pro Plan ($5/user/mo billed annually or $7 monthly): Perfect for organizing advanced work and life. Upgrades to 300 personal projects, calendar and duration views, custom reminders, 150 filter views, unlimited activity history, AI-powered Task Assist, and deadline tracking.
• Business Plan ($8/user/mo billed annually or $10 monthly): Built for team collaboration and management. Provides a shared team workspace, up to 500 team projects, team calendar views, granular activity logs, shared templates, roles/permissions, centralized billing, and support for up to 1000 members and guests. All plans include enterprise-grade SOC2 Type II security.

Features

Smartsheet stands out with its powerful automation capabilities, allowing users to streamline processes and minimize repetitive tasks, significantly boosting productivity. The platform’s advanced dashboards and reporting tools offer real-time, actionable insights that empower decision-makers to track progress and manage resources effectively. Smartsheet also excels in team collaboration, facilitating seamless communication and coordination across various stakeholders. With its robust integrations, Smartsheet seamlessly connects with multiple applications, enhancing workflow continuity. These core features make Smartsheet a versatile and indispensable tool for managing complex projects and workflows in dynamic business environments.

Rating:

Best Feature: Workflow Automation and Multiple Task Management Views

Smartsheet’s standout feature is its powerful combination of no-code workflow automation and versatile visualization. Users can automate complex approval chains, status updates, and notifications while managing the same data across Grid, Gantt, Kanban (Card), Calendar, and Timeline views, giving every team the right lens for planning, tracking, and collaboration.

Pricing

Selecting the correct Smartsheet plan is crucial for accessing the right level of collaboration, automation, and enterprise control.

• Pro Plan ($9/member/mo billed annually or $12 monthly): Designed for individuals and teams tracking projects. Includes unlimited sheets, forms, and reports; Grid, Gantt, Card, and Calendar views; rich formulas; 250 monthly automations; and unlimited free Viewers.
• Business Plan ($19/member/mo billed annually or $24 monthly): Built for businesses aligning people and programs. Adds unlimited free Guests, Timeline view, team workload tracking, admin capabilities, unlimited automations, 1 TB of attachment storage, and management features.
• Enterprise Plan (Custom Pricing): For organizations requiring advanced security and solutions. Includes AI for formulas and charts, SAML-based SSO, Collections, Work Insights, an Enterprise Plan Manager, unlimited attachment storage, and directory integrations.
• Advanced Work Management (Custom Pricing): For large-scale portfolio management. Adds Control Center, Dynamic View, Data Shuttle, premium connectors (e.g., Salesforce, Jira), DataMesh, and premium support.

Features

Toggl Focus combines project planning and time tracking in one streamlined interface. Key features include multiple project views (Board, Calendar, Timeline) for flexible planning, real-time capacity management to prevent overload, and integrated time tracking with manual entry, timers, and Pomodoro sessions. The platform provides visual reports on time vs. estimates, powerful data filters, and Focus Mode for distraction-free work. It ensures plans stay realistic by accounting for time off and holidays. With robust compliance (GDPR, SOC 2) and a focus on user experience, Toggl Focus creates a single source of truth for task and resource management.

Rating:

Best Feature: Integrated Capacity Planning with Time Tracking

Toggl Focus’s defining strength is its seamless blend of visual capacity planning and trusted time tracking. Teams can plan projects on a timeline while seeing real-time workload data, ensuring schedules are based on accurate historical effort, not guesswork. This integration prevents burnout and keeps deadlines realistic.

Pricing

Toggl Focus offers a generous free tier for up to 5 users. Choose annual billing to save up to 18% off monthly rates.

• Free Plan ($0/mo Free Forever): Ideal for small teams. Includes manual & real-time timers, Focus Mode, task/board views, task estimates, personal reports, and calendar integrations for up to 5 users.
• Starter Plan ($9/user/mo billed annually or $11 monthly): Perfect for teams needing basic capacity planning. Adds timeline view, tags, milestones, PTO/holiday planning, team reports, and filtered timeline views.
• Premium Plan ($20/user/mo billed annually or $24 monthly): Designed for advanced workload management. Includes everything in Starter plus upcoming utilization/workload reporting and billable rates features.
• Enterprise Plan (Custom Pricing): For organizations requiring custom solutions. Offers personalized onboarding, a dedicated Customer Success Manager, priority support, custom engineering solutions, and multiple workspaces under one organization.

Features

Podio provides a highly customizable workspace with no-code app building, allowing teams to design data structures, dashboards, and workflows tailored to their needs. Core features include multiple data views (table, Kanban, calendar), automated workflows with if-then rules, and real-time collaboration via comments, file sharing, and mentions. The platform supports client access with free external licenses, detailed user permissions, and webforms for external data intake. Advanced capabilities include PDF generation, approval requests, email/SMS automation, and robust integrations via API. This flexibility makes Podio adaptable for project management, CRM, operations, and more.

Rating:

Best Feature: Organized Team Communication and Collaboration

Podio excels by centralizing all team interaction directly within the context of work. Conversations, file sharing, task assignments, and @mentions are seamlessly tied to specific projects, clients, or records, eliminating scattered emails and chat threads to keep everyone aligned and accountable.

Pricing

Podio offers clear, tiered pricing with a free plan for small teams and annual billing that provides significant savings. Each plan scales to support more advanced automation and reporting needs for growing organizations.

• Free Plan ($0/user/mo): Ideal for up to five employees to get started. Includes basic task management, apps, workspaces, user management, and unlimited client users.
• Plus Plan ($11.20/user/mo billed annually or $14 monthly): Designed for teams needing automated workflows. Adds unlimited items, light user roles, automated workflows, and read-only access to streamline processes.
• Premium Plan ($19.20/user/mo billed annually or $24 monthly): For organizations requiring full feature access. Includes everything in Plus, plus visual reports, interactive sales dashboards, a cloud phone system with power dialer, and advanced workflow automation capabilities.

Features

MeisterTask is one of the most intuitive task management tools available, with innovative features tailored for both individual productivity and team collaboration. Its core capabilities include robust task management that allows users to create, assign, and track tasks effortlessly. Enhanced project management features enable the precise planning and execution of projects. For communication, MeisterTask offers built-in tools that ensure seamless interactions among team members. The platform now includes Ask MeisterAI, a built-in intelligent assistant that can find pages within your connected Notes knowledge base and help with writing tasks—from drafting emails to creating blog posts. Additionally, MeisterTask supports comprehensive project documentation, enabling teams to maintain all necessary information in an organized and accessible manner. The platform is also designed to be scalable, efficiently accommodating teams of varying sizes and complexities.

Rating:

Best Feature: Online Project and Team Collaboration Management

MeisterTask excels as a unified hub for project and team collaboration. It brings task tracking, real-time communication, file sharing, and documentation together in one secure online workspace, eliminating silos and ensuring everyone is aligned, accountable, and moving forward on the same priorities.

Pricing

MeisterTask offers scalable pricing with a free plan to start and annual billing for savings. A free trial is available for paid plans, and all tiers benefit from high EU security standards and dedicated support.

• Basic Plan ($0/mo Free Forever): Ideal for individuals or small teams beginning task management. Includes unlimited projects & tasks for up to 3 projects, basic integrations, and community support.
• Pro Plan (~$8.50/user/mo billed annually): Perfect for growing teams needing automation. Adds unlimited projects, automations, recurring tasks, agenda & calendar view, time tracking, checklists, and file attachments (max 200 MB).
• Business Plan (~$14.50/user/mo billed annually): Designed for organizations requiring control and security. Includes team reporting & dashboards, custom fields, project archiving, advanced admin controls, and unlimited file attachments.
• Enterprise Plan (Custom Pricing): For large organizations with complex needs. Offers SAML/SSO, personalized onboarding, premium support, enhanced security controls, and custom contract terms.

Features

ProjectManager.com equips teams with advanced tools to streamline project management efficiently. Key features include detailed Gantt charts for precise planning, task lists, and customizable Kanban boards for effective task management. The platform’s real-time dashboards and portfolio management tools provide critical insights into project status and resource allocation, ensuring that project deliverables meet quality standards and timelines. Additionally, automated workflow capabilities and project timesheets simplify administrative tasks, boosting productivity. The mobile app ensures accessibility, allowing project management on the go. These tools support a variety of project methodologies, making ProjectManager.com a versatile choice for dynamic professional environments.

Rating:

Best Feature: Kanban Boards and Gantt Charts

ProjectManager’s core strength is its powerful combination of Kanban boards for workflow visualization and dynamic Gantt charts for detailed planning. Teams can manage daily tasks intuitively on the Kanban while using the Gantt for complex scheduling, dependencies, and timelines, providing both agility and precision in execution.

Pricing

ProjectManager.com offers transparent, tiered pricing with a free 30-day trial for all paid plans and no long-term contracts. Its structure is designed to scale from core project management to advanced portfolio oversight, with annual billing providing savings.

• Team Plan ($14/user/mo billed annually or $17 monthly): Ideal for teams needing effective planning and tracking. Includes core views (Gantt, Kanban, Calendar), dashboards, essential reports, up to 20 projects, 5GB storage, mobile apps, and API access for up to 10 users with unlimited guests.
• Business Plan ($26/user/mo billed annually or $30 monthly): Built for powerful portfolio and resource management. Adds AI Project Insights, resource management, time tracking, expenses, advanced reports, portfolio dashboards, workflow automation, and 25GB storage for unlimited users and up to 100 projects.
• Enterprise Plan (Custom Pricing): For organizations requiring enterprise-grade features. Offers everything in Business plus unlimited projects/storage, SSO/SAML, custom permissions, audit logs, dedicated support, personalized training, and advanced workflow automation. Contact sales for volume-based pricing.

Features

Hive centralizes project management with flexible views (Kanban, Gantt, Calendar, Table) to suit any workflow. Its AI assistant, Buzz, automates task creation, drafts emails, and provides workspace insights. The platform offers extensive automation, customizable labels, and hundreds of pre-built templates to launch projects instantly. Robust time tracking, collaborative Hive Notes, and proofing/approval tools streamline execution. Hive integrates seamlessly with popular apps like Slack, Jira, Google Drive, and Zoom, pulling data into a single dashboard. Designed for team collaboration, it eliminates tool-switching and provides a centralized hub for tasks, communication, and files.

Rating:

Best Feature: Flexible Project Hierarchies and Seamless Agile Management

Hive excels by offering deeply flexible project structures that adapt to any workflow. Teams can nest projects, create sub-actions, and organize work in multi-level hierarchies for complex initiatives. This structure is paired with agile management tools, allowing for seamless transitions between sprints, backlog grooming, and iterative planning within the same intuitive interface, supporting both high-level strategy and daily execution.

Pricing

Hive provides exceptional value with transparent, low-cost pricing and a free plan. Opt for annual billing to save 33% on monthly rates, maximizing affordability for teams of all sizes.

• Free Plan ($0/mo Free Forever): Best for light project management. Includes up to 10 workspace members, unlimited tasks, 200 MB storage, multiple views, collaborative notes, native chat, and Hive Mail for email integration.
• Starter Plan ($1/user/mo billed annually or $1.50 monthly): An entry-level plan for core needs. Upgrades to unlimited storage, up to 10 projects, Gantt view, cloud storage integrations, an in-app calendar, and Zoom/Slack connectivity.
• Teams Plan ($3/user/mo billed annually or $5 monthly): The most popular plan for unlimited, customizable work. Includes unlimited members and projects, portfolios, time tracking, shareable forms, unlimited workflows, custom fields, and team sharing.
• Enterprise Plan (Custom Pricing): For organizations needing advanced support and security. Provides all Teams features plus flexible add-ons, enhanced security controls, unlimited onboarding, a dedicated Customer Success Manager, and Enterprise API access.

Features

TeamGantt offers a robust suite of features designed to optimize project management and enhance team collaboration. With drag-and-drop simplicity, users can easily adjust timelines and reorder tasks, making it simple to manage project details on the fly. A standout feature is the ability to view all projects simultaneously in a single Gantt chart, providing a clear overview and facilitating better resource management. The tool also includes comprehensive workload and team availability tabs to prevent over-scheduling and ensure balanced task distribution. Additional capabilities include easy collaboration tools, real-time progress updates, file storage, and the option to print detailed project timelines. TeamGantt’s mobile-friendly design and compatibility across different operating systems ensure access and functionality from virtually anywhere, enhancing productivity and team connectivity.

Rating:

Best Feature: Free Gantt Chart Maker

TeamGantt’s standout offering is its robust, completely free Gantt chart maker. Users can access core scheduling features—drag-and-drop timelines, task dependencies, milestones, and collaboration—at no cost, making professional-grade visual project planning accessible to everyone, from freelancers to small teams starting out.

Pricing

TeamGantt uses a unique, cost-effective pricing model based on user roles, with a 14-day free trial on paid plans. Choose annual billing to save 20% on monthly rates.

• Free Plan ($0/mo): Perfect for personal projects. Includes 1 manager license, 1 project, core Gantt features, and basic collaboration for up to 3 collaborators.
• Pro Plan ($49/manager/mo billed annually + $7/collaborator/mo): Designed for professional teams. Provides 20 projects per manager, unlimited tasks, workload management, baselines, time tracking, portfolio views, and priority support. Add-ons like Project Health Reports and Cost Loaded Scheduling are available.
• Unlimited Everything Plan (Custom Annual Pricing): For teams needing full scalability. Offers unlimited managers, collaborators, and projects, plus all premium features (RACI, custom boards, project health) and 3 custom training sessions.
• Construction Edition (Custom Annual Pricing): For industry-specific needs. Includes all Pro features plus Procore integration, roadblock management, procurement tools, lookahead schedules, and a dedicated account manager.

Features

Quickbase’s Dynamic Work Management solutions offer a range of crucial features tailored for businesses of all sizes. The Builder tool enables the creation of customized applications to handle complex projects and processes efficiently. Integrations seamlessly connect external data sources with Quickbase applications, providing real-time insights in one centralized location. Automation tools boost productivity by streamlining workflows, reducing manual errors, and handling repetitive tasks. Insights streamline critical information management for complex projects, while innovative admin features ensure user management, application governance, and data integrity. Mobile capabilities empower field operations with real-time access to crucial information, enhancing collaboration and faster decision-making.

Rating:

Best Feature: Project Management and Resource Management Solutions

Quickbase excels by providing unified, customizable solutions for both project and resource management within a single low-code platform. Teams can build tailored applications to track project timelines, budgets, and dependencies while simultaneously managing team workloads, equipment, and costs in real time. This integrated approach eliminates silos, ensures optimal resource allocation, and provides complete visibility to keep complex initiatives on track.

Pricing

Quickbase offers tiered pricing based on user roles and platform needs, with a 30-day free trial to explore all business features. Annual billing is required for the listed per-user rates.

• Team Plan (Starts at $35/user/mo billed annually): Designed to make teamwork faster and more secure. Includes personalized dashboards, 13+ report types, workflow automation, user & data security controls, data encryption, audit logs, and Team Enhanced Services. A platform minimum applies.
• Business Plan (Starts at $55/user/mo billed annually): Built to connect people and tools effortlessly. Adds all Team features plus single sign-on (SSO), SCIM provisioning, external collaboration tools, Gantt charts, a sandbox environment, and compliance for FDA & HIPAA. Includes Business Enhanced Services.
• Enterprise Plan (Custom Pricing): For optimizing operations at scale. Provides all Team and Business features, plus advanced performance tools, on-prem connectivity, data warehouse integrations, advanced security controls, governance APIs, and AI-powered sensitive data scanning. Includes Enterprise Enhanced Services.

Features

Kissflow delivers a comprehensive set of AI-powered building blocks that simplify enterprise app development while maintaining flexibility and control. Its AI-assisted App Builder enables rapid creation of complete applications using drag-and-drop no-code and low-code components. Workflows support multi-stakeholder approvals, notifications, and automation, while Boards provide clear visibility into projects and operational work. The Process Builder optimizes complex business operations, and the Form Builder allows teams to design structured, data-rich forms with ease. Kissflow’s Reporting and Analytics tools transform data into actionable insights through customizable dashboards. Seamless collaboration happens within a single workspace, supported by extensive Integrations that connect enterprise systems. External Portals extend applications beyond organizational boundaries, while Governance, SSO, and decision tables ensure secure control over users, logic, and application behavior at scale.

Rating:

Best Feature: No-Code, Automated Workflows for Collaborative Development

Kissflow’s standout strength is its intuitive, no-code platform that enables teams to collaboratively build and automate complex workflows. Users from any department can visually design, modify, and deploy automated processes for approvals, tasks, and data collection without IT dependency. This fosters true collaborative development, accelerating digital transformation and ensuring workflows are perfectly tailored to evolving team needs.

Pricing

Kissflow pricing is designed to scale with your business—from teams starting small to enterprises running mission-critical operations. They offer two low-code plans that let you build apps fast without heavy coding, but they differ sharply in depth, control, and extensibility.

• Basic Plan (Starts at $2,500/month): Built for small teams and controlled use cases, the Basic plan includes limited low-code features and a capped number of apps, while still allowing unlimited workflows. Integrations, analytics, reporting, and support are restricted, and there’s no access to external portals. It’s suitable for internal process automation where simplicity and cost control matter more than scale or advanced governance.
• Enterprise Plan (Custom pricing): Designed for large organizations, the Enterprise plan unlocks all features with no limits. It includes 25+ AI capabilities, unlimited apps, workflows, and integrations, plus advanced analytics, governance controls, SSO/SCIM, SLAs, custom environments, and external portals. This plan supports enterprise-grade security, scalability, and performance for complex, cross-departmental operations.