FreshBooks Pricing Plans & Costs Guide

FreshBooks is cloud-based accounting software designed to help small businesses simplify invoicing, billing, expense tracking, and payroll. It brings core financial tools into one platform so business owners can manage cash flow, collaborate with clients and accountants, and reduce administrative work. With built-in invoicing automation, online payments, reporting, and receipt scanning, FreshBooks focuses on making everyday financial management straightforward and practical.

The platform supports freelancers, solopreneurs, businesses with contractors, and companies with employees. This guide breaks down FreshBooks’ pricing plans, features, and add-on costs so you can determine which plan fits your business stage and operational needs. For those seeking a straightforward project management solution to complement FreshBooks, consider AceProject. This platform offers cost-effective pricing as costs aren’t tied to the number of users on your team.

How Much Does FreshBooks Cost?

FreshBooks offers four primary pricing plans designed for different business sizes and client volumes. Users can choose monthly or annual billing, with annual pricing reflecting a 10% discount built into the listed yearly cost. All plans include a 30-day free trial and a 30-day money-back guarantee. FreshBooks provides the following plans:

• FreshBooks Lite ($23 per month or $276 per year): Ideal for freelancers and self-employed professionals with up to 5 clients.
• FreshBooks Plus ($43 per month or $516 per year): Designed for growing small businesses managing up to 50 clients.
• FreshBooks Premium ($70 per month or $840 per year): Best for businesses that need unlimited client invoicing and advanced reporting.
• FreshBooks Select (Custom pricing): Built for high-volume or scaling businesses requiring reduced transaction fees and dedicated support.

FreshBooks Lite Plan ($23 per month or $276 per year)

The Lite plan is designed for freelancers and self-employed professionals managing a small client base. It focuses on essential invoicing, expense tracking, and reporting tools without adding advanced financial controls. This plan works best for service providers who need straightforward billing and payment collection without operational complexity.

Included in Lite:

• Send Invoices to 5 Clients: Create and deliver professional invoices to up to five active clients, keeping billing simple and manageable for small-scale operations.
• Track Expenses in Real Time: Monitor business expenses continuously to maintain accurate financial records and reduce manual reconciliation work throughout the year.
• Create and Send Estimates: Prepare client estimates that can be converted into invoices, streamlining the transition from approved quote to payment.
• Accept Online Payments: Get paid via credit cards, debit cards, ACH transfers, Apple Pay, Google Pay, and Buy Now, Pay Later options.
• Generate Tax-Time Reports: Access essential financial summaries and reports to prepare tax filings and maintain compliance.

Optional Add-Ons:

• Team Members: $11 per user per month
• Advanced Payments: $20 per month
• FreshBooks Payroll: $40 per month plus $6 per user

Note: You can manage your payroll and monitor all your expenditures directly from your FreshBooks account with the Gusto Payroll integration. Requires a separate subscription plan.

FreshBooks Plus Plan ($43 per month or $516 per year)

The Plus plan supports growing businesses that need higher client capacity and improved financial oversight. It removes limitations found in the Lite plan while introducing stronger reporting tools and collaboration features. This plan suits expanding service-based businesses managing recurring work and increased operational complexity.

Everything in Lite plus:

• Send Invoices to 50 Clients: Increase billing capacity to fifty active clients, supporting business growth without restrictive invoicing caps.
• Create Estimates, Proposals, and Client Retainers: Build structured proposals and manage retainers to support recurring revenue and long-term service agreements.
• Run Financial and Accounting Reports: Generate detailed reports that provide deeper insight into revenue, expenses, and overall business performance.
• Expense Receipt Scanning: Digitally scan and store receipts to simplify categorization and reduce manual bookkeeping errors.
• Give Your Accountant Access: Provide direct access for accountants to streamline collaboration and eliminate back-and-forth file exchanges.

Optional Add-Ons:

• Team Members: $11 per user per month
• Advanced Payments: $20 per month
• FreshBooks Payroll: $40 per month plus $6 per user

FreshBooks Premium Plan ($70 per month or $840 per year)

The Premium plan is built for businesses handling larger client volumes and multiple projects simultaneously. It eliminates client limits and introduces profitability tracking and customization options. This plan works well for established service firms that require detailed financial visibility and advanced billing flexibility.

Everything in the Plus plan plus:

• Send Invoices to Unlimited Clients: Remove client limits entirely, allowing unrestricted invoicing as your customer base expands.
• Track Expenses in Real Time: Maintain continuous expense monitoring to ensure financial accuracy across larger operations.
• Create Estimates, Proposals, and Client Retainers: Continue structured billing management for complex projects and recurring engagements.
• Accept Online Payments: Process digital payments across all supported methods to maintain fast and flexible collections.
• Generate Tax-Time Reports: Access comprehensive reporting to support tax preparation and financial review.
• Run Financial and Accounting Reports: Analyze financial performance using expanded reporting tools for better strategic decisions.
• Bill Receipt Scanning with Line Items: Capture detailed receipt data, including line items, to improve expense accuracy and reporting precision.
• Give Your Accountant Access: Maintain seamless collaboration with accounting professionals inside the platform.
• Check Project Profitability: Track project income versus expenses to evaluate margins and identify high-performing services.
• Customize Email Templates: Personalize invoice communication templates to reflect your branding and professional tone.

Optional Add-Ons:

• Team Members: $11 per user per month
• Advanced Payments: $20 per month
• FreshBooks Payroll: $40 per month plus $6 per user

FreshBooks Select Plan (Custom Pricing)

The Select plan is tailored for high-revenue or high-volume businesses requiring lower transaction costs and dedicated support. It includes everything in Premium while adding financial efficiencies and white-label capabilities. This plan is best suited for established businesses managing large billing volumes and complex workflows.

EVERYTHING IN PREMIUM, PLUS:

• Send Invoices to Unlimited Clients: Continue scaling without client restrictions while managing high billing volumes.
• Track Expenses in Real Time: Maintain accurate expense tracking across larger teams and projects.
• Create Estimates, Proposals, and Client Retainers: Support structured contracts and long-term billing agreements.
• Access Lower Credit Card and Capped ACH Fees: Reduce payment processing costs with negotiated rates and capped ACH fees.
• Generate Tax-Time Reports: Preserve comprehensive reporting for compliance and planning.
• Run Financial and Accounting Reports: Maintain full reporting access for operational visibility.
• Bill Receipt Scanning with Automatic Multi-Line Capture: Automatically capture detailed receipt data for streamlined bookkeeping accuracy.
• Give Your Accountant Access: Ensure ongoing financial collaboration without external file transfers.
• Check Project Profitability: Continue monitoring margins across all projects.
• Customize Email Templates and Remove Branding: White-label invoices and communications for a fully branded client experience.
• Import Data via Easy Switch: Migrate financial records efficiently from another accounting platform.
• Dedicated Phone Support: Receive priority phone assistance for faster issue resolution.
• Two Team Member Accounts Included: Add two internal users without additional monthly cost.

Add-Ons:

• Team Members: $11 per user per month
• Advanced Payments: Included
• FreshBooks Payroll: $40 per month plus $6 per user

Conclusion

FreshBooks offers a structured pricing model that scales alongside your business. Whether you are a freelancer managing a handful of clients or an established company processing high transaction volumes, each plan builds logically on the last. Lite keeps things simple. Plus adds reporting strength and collaboration. Premium removes growth limits and introduces profitability tracking. Select focuses on operational efficiency, reduced processing fees, and priority support.

The key is choosing based on client volume, reporting depth, and team requirements—not just price. When the tools match your workflow, accounting becomes controlled instead of chaotic. For a deeper evaluation before committing, review our FreshBooks Pros and Cons article to make a fully informed decision.

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