Leveraging HR Tech for Effective Resource Allocation

by Daniel Raymond · April 11, 2025

Do you always have the right people, materials, and budgets in the right place at the right time? If not, you may need to leverage HR tech to improve your resource allocation in your project management practices.

Table of Contents

Traditional or manual resource management is slow, inefficient, and exhausting for staff. HR tech solves several problems by automating some processes and making others much more streamlined so that human staff can complete them effectively. This technology means faster projects, less waste, and better outcomes.

This article will explore the link between HR and project management, HR tech solutions, and real-time visibility. By the end of this article, you’ll know exactly how to use the right HR technologies to get the right resources in position for fast and effective projects.

The Link Between HR and Project Management

It might take some time and a few experiences before you begin to understand the link between HR and project management. But when you have had a few projects that try to connect more closely with HR and the technologies they use, you will quickly begin to see the links between this concept and this department and learn how to make them work well together.

A good way to look at it is that HR helps with people, and project management helps with tasks. When a company starts a project, it needs the right people to do the job. HR and project managers work together to plan who should work on each task so the project can finish on time and go well.

It’s HR’s job to keep track of what each worker can do, when they are free, and how much work they already have. This data helps the company know who is ready to help with a project, and HR can ensure that no one has too much to do and that the right person does each job.

You may have heard of cross-departmental collaboration, and it’s crucial for the process of HR and project management working well together. The way it functions is that different teams in a company have to work together to share tools, people, and time. When everyone talks and plans together, the company uses its people and tools better. This helps make projects faster and smoother without wasting time or energy.

Key HR Tech Solutions That Support Resource Allocation

If you want HR tech to work well and help you get the right materials and staff where you need them most, you need the best tools. Thinking about the types of HR technologies that exist to manage your workforce, analyse talent needs, and schedule and forecast helps you decide which will work best for your industry, company size, and type.

Workforce management systems

These tools help companies plan who is working, when they work, and what jobs they do. They organize everything so workers know their tasks and managers can check progress. A few examples you may already be familiar with are ADP Workforce Now and UKG Ready.

Talent analytics tools

Talent analytics solutions continuously collect data on what tasks workers excel at and how well they do their jobs. These tools help companies choose the best people for new jobs and find ways to improve. Some of the most popular examples of talent analytics tools are Visier and SAP SuccessFactors.

Scheduling and forecasting software

This software helps project managers plan work hours and estimate how many workers are needed later. It helps companies make flexible and agile plans so there are enough people to finish all the work, but that is easy to change where necessary. A few examples of these solutions that are popular in business are Workday, Kronos, and Deputy.

Consider these HR tech tools to build a joined-up relationship between HR and project management.

Real-Time Visibility with Time Tracking Tools

If there’s one thing you must know as a project manager, it’s time. How much time does each role take to complete tasks, how much leeway is there to allow time off and holidays, and when does the project need to be complete, and when is a likely projection for this to happen?

Time, not money, is the key to successfully combining HR tech in projects to complete them on time. And that’s why you need the best time tracking tools, like a clock in clock out app

These apps work on mobile or desktop using punch-in systems to allow staff to record their time to complete tasks. They can also use automated logs that track staff activities without them having to record it manually.

Roles that love time-tracking tools

Managers, especially project managers, love these tools. Why? Because they make it easy to track who is working on what task and, crucially, how long they are taking to do each task. The manager can then consider factors like PTO and sickness, and the technologies staff are using to project the likely time of project completion.

C-suites like these tools as well, because they lower costs by allowing managers to calculate the costs of a project before they begin, ensuring they don’t waste resources by overspending or underspending. They can also get the right resources, which are most crucial, early in the project schedule to get an early start and finish projects on time or early.

Conclusion

It’s essential to build a strong bond between your HR department and project managers. Combining the technologies that HR uses with the skills of project managers can lead to fast project completion because resources are in the right place at the right time, or in advance of when the project begins.

The key to success with this approach is for project managers to be aware of all the tools HR uses and could be using to optimize their functionality and invest in new technologies to support resource allocation.

This joined-up approach can improve project management outcomes and reduce waste. Consider investment in HR tech in project management today.