Smartsheet Pricing Plans & Costs Guide

by Daniel Raymond · January 24, 2024

Smartsheet is a powerful web-based tool that efficiently organizes and streamlines work across teams and organizations. This cloud-based project management software simplifies how teams collaborate, manages project timelines, and streamlines workflow. Known for its comprehensive features, robust integrations, and user-friendly interface, it can benefit freelancers, small businesses, and large enterprises. It features powerful collaboration and project management tools that simplify workflows, automate routine tasks, and increase productivity.

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How Much Does Smartsheet Cost?

Smartsheet offers different pricing plans to cater to the diverse needs of businesses, individuals, and organizations, depending on their scale of operations and requirements. The four Smartsheet pricing plans include the following:

Smartsheet Free – offers basic features like sheet creation, file attachment, and sharing
Smartsheet Pro ($7 per user, per month) – includes features such as admin controls and shared workspaces
Smartsheet Business ($25 per user, per month) – provides additional features like automatic workflows and custom branding
Smartsheet Enterprise (Contact Smartsheet) – offers advanced security, compliance, administration features, and access to Smartsheet Advance and Professional Service Bundles for large enterprises.

If you are on a tight budget and the pricing for Smartsheet is too high, check out AceProject if it matches you. The price for this tool does not depend on the number of users and will give you a lot of savings in the end.

Smartsheet Free Plan

Smartsheet’s Free plan is ideal for individuals or small teams who need basic project management functionalities. It allows users to create and manage up to 2 sheets, collaborate with team members, and access basic features such as Gantt charts, calendars, and file sharing. However, it does not include more advanced functions such as user and group management, directory integration, and document builder.

The Free plan is a good option for individuals or small teams who want to try the software before committing to a paid plan.

INCLUDED IN FREE:

Users, Viewers, Editors – Allows only one user, two viewers or two editors.
Dashboard, Grid, Card, and Calendar Views – View projects based on your preferences.
Sheets – Create and manage a maximum of 2 spreadsheets for their projects.
Gantt Chart View – Visualize project timelines, dependencies, and milestones through Gantt Charts.
Task Management – Assign duties to members of the team, establish time limits, and monitor advancement.
Basic Integrations – Integrate with Google Workspace, Slack, and Microsoft Office 365.
Automated Workflows – Allows up to 100 automation workflows per month with reminders, alerts, notifications, and approval requests.
Storage Space – Includes 500MB file/attachment storage with a maximum size of 30MB per attachment.
Support & Services – Access to the customer support portal, self-service help instructions, and online learning resources for Smartsheet.
Protection and Security – Login with Microsoft 365, Google Workspace, or Apple ID.

Smartsheet Pro Plan ($7 per user per month)

Smartsheet’s Pro plan is an entry-level plan targeting freelancers, solopreneurs, and small businesses that require a simple project management tool. The plan costs $7 per user per month when billed annually or $9 per user per month when billed monthly. It includes core functionalities such as unlimited sheets, unlimited free viewers, unlimited dashboards, reports, forms, 20GB attachment storage and email support.

The Pro plan is more effective than the Free plan and is ideal for small businesses that need more advanced features.

EVERYTHING IN FREE, PLUS:

Users, Viewers, Editors – Allows up to 10 users, unlimited viewers, and up to 10 licensed editors
Enhanced Collaboration – Invite many viewers to collaborate with your projects, share files, and communicate seamlessly through comments.
Reports and Dashboards – Create unlimited reports, sheets, forms and dashboards with real-time visibility and insights.
Advanced Integrations – Integrate with Box and Dropbox.
Automated Workflows – Allows 250 automation workflows per month with reminders, alerts, notifications, and approval requests.
Storage Space – Includes 20GB file/attachment storage with a maximum size of 30MB per attachment.
User Management – Manage and control user accounts and sheet ownership.
Email support

Smartsheet Business Plan ($25 per user per month)

Smartsheet’s Business plan is for small and medium-sized enterprises and teams that require more robust tools and integrations. It costs $25 per user, per month when billed annually or $32 per user, per month when billed monthly. It includes unlimited free editors, management tool for users, groups, and licenses, baselines, and more storage space for data and file attachments, custom branding and advance reports for your teams.

The Business plan is ideal for larger teams and enterprises that need enterprise-level project management capabilities.

EVERYTHING IN PRO, PLUS:

Users, Viewers, Editors – Requires a minimum of 3 users and comes with unlimited free editors.
Report Grouping and Summary – Slice and dice reports by combining data into groups, compare your actual and planned schedules, and use forms with conditional logic.
Publish sheets, reports, and dashboards – Create a unique URL where you can publish all of these and view them without having to login to Smartsheet.
Storage Space – Includes 1TB file/attachment storage with a maximum size of 250MB per attachment.
Automated Workflows – Allows unlimited automation workflows with reminders, alerts, notifications, and approval requests.
Elaborate Integrations – Integrate with Resource Management by Smartsheet, Brandfolder Adobe Creative Cloud, Tableau and PowerBI.
Document Builder – Generate custom PDFs and customize the creation of contracts, purchase orders, and other standard documents of the organization.
Proofing – Optimize approvals and reviews by uploading images, videos, and files and annotating the feedback in order to save time and finalize content faster.
Administration and Security – Manage user access, group access, and licenses, set permissions, and ensure compliance with granular security controls.
Resource Management – Track resource allocation, plan schedules, and manage budgets in real-time if purchased separately.
Smartsheet University – Access to instructor-led and on-demand training, sold separately.
Standard and Professional Support – 24/7 dedicated support, training, and consulting services to help the organization maximize their Smartsheet investment if acquired separately.

Enterprise Plan (Contact Smartsheet)

Smartsheet’s Enterprise plan leans towards large and complex organizations that require advanced security, compliance, and customized solutions. The plan, billed annually, is available for flexible pricing depending on the scale of operations, needs, and volume. It includes enterprise-grade security, single sign-on (SSO), directory integration, account discovery, and integrations with enterprise applications. Users also get access to dedicated customer support, onboarding, and training, as well as priority access to new features and updates.

EVERYTHING IN BUSINESS, PLUS:

Advanced Security and Compliance – Utilize administrative controls, advanced security protocols, and compliance with industry standards such as SSO/SAML, directory integration, chargeback reports, domain validation, custom email domains, and account discovery.
Enterprise Plan Manager – Centralize control over security, governance, and compliance required by IT.
WorkApps – Develop user-friendly web and mobile applications that optimize business operations and facilitate teamwork.
Work Insights – Enhance decision-making by revealing and creating key significant patterns, activities, and bottlenecks.
Unlimited attachment storage – Attach files, documents, videos and proofs without storage limits.
E-signature with DocuSign – Create and execute business-critical documents in a streamlined way.
Standard Support – Access to 24/7 support team for any concerns.
Professional Support – Access to Professional Support, purchased separately.
Smartsheet Advance – Manage large-scale processes and facilitate the coordination of interconnected systems to regulate workflows encompassing the entire organization.
Data Retention Policies, Event Reporting, and Customer-managed Encryption Keys – You can purchase these separately.

Conclusion

Overall, the different pricing and costs of Smartsheet plans provide a range of options for individuals and businesses to choose from based on their specific needs and budgets. The price of each scheme is reasonable and competitive with other project management and collaboration tools in the market. It is essential for users to carefully consider their needs and budget before selecting a plan to ensure they are getting the most value for their investment.

Whatever scheme you choose, Smartsheet offers a user-friendly interface and cloud-based infrastructure that can help you streamline your workflow, manage projects effectively, and collaborate with your team seamlessly. It has genuinely revolutionized work management, providing powerful tools to simplify vital business processes, regardless of your industry. Before making your decision, please look at our Smartsheet Pros and Cons article.

Source: Smartsheet Pricing Official Website