13 Free Stakeholder Map Templates

Having a stakeholder map template is critical for any project or business owner to understand the key stakeholders they must interact with. Recently, when I joined a new company, I utilized a stakeholder map to understand the importance of the different stakeholders within the company. It provided me with the information on who I need to meet one to one, who I should try keep informed, what are their interests and how can they affect my project positively or negatively.

Identifying Stakeholders

Firstly, do you know what a stakeholder is?

Stakeholders are individuals (or groups) that can either impact the success and execution of a product or are impacted by a product. The first “upstream” category includes everyone who must contribute to or approve of the activities required to design, build, and bring the product to market. The second “downstream” batch includes both those who purchase or use the product, as well as those who must support, sell, and market it. What is a Stakeholder? | Definition, Strategies, and Overview (productplan.com)

Simply put, a stakeholder is an individual you need to work with during the project product or process. There are two types of stakeholders you need to be familiar with.

Internal Stakeholder: The people who work within your company. Your colleagues, your boss, their boss, customer support, the receptionist, people working in your company’s shop. When identifying stakeholders, use artifacts such as company organization charts; speak to people within your department to help you.

External Stakeholders: The customers and external agencies such as suppliers of goods. It can also be a bank clerk, investor, or competitor. When trying to identify external think who will use the product, who will it effect, ask who in the community is interested in this? Are there any third parties who I need to interact with or are interested in this?

Categorizing Stakeholders

Once you have completed identifying stakeholders, the next step is ranking them. I create a list of all stakeholders in a table and start brainstorming all sorts of stakeholders. Ideally, you want to eliminate as many low-interest, low-power people as possible so you can focus on critical stakeholders you should engage with.

TypeStakeholderInterest (1-3)Influence (A-C)
InternalJohn (Receptionist)3C
InternalJames (Marketing Manager)1A
ExternalMary (Customer)1A

Identifying Stakeholder Table – Launching New Website

Mapping Stakeholders

The next step is to start mapping the stakeholders visually. If you have created a table ranking them already, this step is a lot easier and more of a job of visualizing to double-check and make it straightforward for others more than anything else. It can also help categorize the various stakeholders by drawing further pictures of the stakeholder groups. The main benefit of a stakeholder map is to get a visual representation of all the people who can influence your project and how they are connected. You have a variety of tools available to help you.

List of Free Stakeholder Map Templates

We have gathered a list of the top free templates you can use but sometimes it simply comes down to what tools are you familiar using. If you don’t have a Microsoft license, you would be better off using an online tool or Google’s free tools. If you are not tech-savvy, look for a PDF you can print and use physically.

Microsoft Word – Stakeholder Map Template
Microsoft Word – Stakeholder Map Template
Mural – Stakeholder Map Template

Microsoft Word Stakeholder Templates

  1. TemplateLab: Free Stakeholder Map Template
  2. StakeholderMap: Download free Word template

Powerpoint Stakeholder Templates

  1. Slideteam: Requires sign-up to download the ppt
  2. 24Slides: Sign up free to download
  3. StakeholderMap: Free download zip file
  4. WordLayouts: Free download zip file

Google Slides Template

  1. SketchBubble: 2 color themes to choose from.

Online Tools to Create Free Stakeholder Templates

This list of online tools has a collection of maps for you to use easily. For creating stakeholder maps in particular, this is my preference:

  1. Visual Paradigm Online – No signup required. Edit very quickly, straight away.
  2. LucidSpark: Use a stakeholder map to plan communications with stakeholders based on their role and interest in your project.
  3. Miro: Understand the people who influence your projects so that you can get their support.
  4. Moqups: Stakeholder mapping template will help you identify, prioritize, and understand your project’s key stakeholders
  5. Mural: This template helps minimize confusion of who is who, provide clarity of responsibilities, and ultimately catalyze a transition for stakeholders from strangers to collaborators.
  6. Milanote: Visualizing people on this matrix will make it easier to see where everyone fits on your project and the level of communication you should be delivering to each person

Stakeholder Mapping Step-by-Step Instruction Video

@Lauren Kress, The Business Scientist, explains the role of stakeholders in this short video on stakeholder mapping. Learn how to identify the people who will be affected by what you say and do (they have an interest in your activities) – and who will have an effect on what you can say or do (they influence your activities) and find a place for them on your stakeholder map.

Benefits of Stakeholder Mapping

The benefits teams can enjoy when the stakeholder mapping techniques include:

  • A shared understanding of the key players
  • Create team-level communication and engagement strategy.
  • Prioritizing stakeholders according to their roles.
  • Avoid stakeholders feeling unheard.
Shane Drumm

Shane Drumm

Shane Drumm, holding certifications in PMP®, PMI-ACP®, CSM, and LPM, is the author behind numerous articles featured here. Hailing from County Cork, Ireland, his expertise lies in implementing Agile methodologies with geographically dispersed teams for software development projects. In his leisure, he dedicates time to web development and Ironman triathlon training. Find out more about Shane on shanedrumm.com and please reach out and connect with Shane on LinkedIn.

Leave a Reply

Your email address will not be published. Required fields are marked *