Top 8 Cons or Disadvantages of Using MS Project Software

One of the primary benefits of Microsoft Project is that it enables users to manage their projects effectively. It allows project managers to create detailed project plans, assign tasks to team members, and track progress. Moreover, it provides powerful reporting features, enabling users to generate charts, graphs, and tables that help present project progress to stakeholders.

On the other hand, the software can be complex and requires training to master. It can be time-consuming to set up and customize, and some features may be overwhelming for users unfamiliar with project management methodologies. While it has some drawbacks, its benefits make it a valuable tool for project managers looking for a comprehensive project management solution.

If you feel MS Project’s pricing is too high for your budget, consider looking at AceProject. By charging per project instead of per user, this software offers the potential for significant cost savings.

What is Microsoft Project

Microsoft Project is a project management software often criticized for its steep learning curve, high cost, and limited features. The software is not always compatible with other software systems, creating challenges for some users. Additionally, its focus on traditional project management methods may not be suitable for organizations that require more agile and customizable solutions.

Disadvantages and Cons of MS Project

As one of the earliest project management software solutions on the market, Microsoft Project has benefited from years of user feedback and has become a mature and reliable tool. With the backing of one of the world’s largest companies and a wealth of online tutorials and guides, Microsoft Project is a well-supported option for project management; however, as project management becomes increasingly important for businesses, not all choose to utilize Microsoft’s solution.

1. Big Learning curve

MS Project has long been criticized for its steep learning curve, which can be a significant hurdle for new users. It is not uncommon for individuals to require at least two separate tutorials before becoming comfortable with its operation. Furthermore, using MS Project effectively requires substantial time and effort to gain the necessary experience. Unfortunately, the complexity of the software can be overwhelming for new, non-technical users, leading many SMBs to seek out alternative project management tools that are more accessible and user-friendly.

2. Expensive

Some consider MS Project expensive because it is a highly specialized and robust project management tool. MS Project costs include ongoing maintenance and support fees, which are necessary to keep the software up-to-date and operating smoothly. The licensing fees can also be substantial, especially for larger organizations with numerous users. Despite the expense, many organizations continue to utilize MS Project because of its advanced features and functionality.

3. Limited integrations

MS Project can be limited in terms of integration because it is designed as a standalone project management tool rather than as part of a larger software suite. While it can integrate with other Microsoft Office products, such as Excel and SharePoint, it may not be compatible with all third-party software. Additionally, because MS Project is a proprietary tool, it may not be feasible for some organizations to integrate it with their existing software systems.

4. Compatibility issues

MS Project can have compatibility issues due to its proprietary nature and its design to work primarily with other Microsoft products. This can make it challenging to integrate with software other vendors developed or share project data across different platforms. Additionally, as newer versions of MS Project are released, compatibility with older versions can become an issue, especially if team members use different software versions.

5. Poor progress visualization

MS Project sometimes falls short in progress visualization due to its complex interface and limited customization options. While the software does provide some built-in visualization features, these may not be sufficient for all users. Additionally, it can be challenging to modify the visualization settings to meet specific project needs, which can lead to a less-than-optimal display of project progress.

6. Not Best for Agile Methodology

MS Project is not always the best fit for agile methodology because it is designed primarily for traditional, waterfall-style project management. While some agile features have been added to newer software versions, it may not be as customizable or flexible as other tools designed specifically for agile methodology. Additionally, the reporting and visualization features may not be as well-suited to agile project management needs.

7. Incomplete PM Tool

MS Project can sometimes be viewed as an incomplete project management solution because it focuses primarily on scheduling and resource allocation. While these are critical components of project management, they are not the only ones. Other essential components, such as risk management, issue tracking, and communication, may require additional tools or customization beyond what MS Project provides. As a result, it may not be a comprehensive solution for all project management needs.

8. Used in General PM Context Only

MS Project is primarily designed for general project management needs and may not be well-suited for highly specialized or niche project types. While the software can be customized to some extent, it may not be able to handle complex or highly unique project requirements. Also, MS Project may not be the best fit for organizations requiring highly tailored project management solutions.


In conclusion, MS Project, while a popular project management software, has its fair share of disadvantages. Its steep learning curve, high cost, limited integration, compatibility issues, and incomplete features can be significant drawbacks for some users. Additionally, its limited support for agile methodology and general focus on traditional project management may not be suitable for all project types. Despite these disadvantages, many organizations continue to utilize MS Project for its robust project management capabilities and the backing of a major technology company.


Daniel Raymond

Daniel Raymond, a project manager with over 20 years of experience, is the former CEO of a successful software company called Websystems. With a strong background in managing complex projects, he applied his expertise to develop and, innovative project management tools designed to streamline processes and improve productivity. Throughout his career, Daniel has consistently demonstrated a commitment to excellence and a passion for empowering teams to achieve their goals.

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