Redbooth Pricing Plans & Costs Guide

When it comes to managing projects and keeping your team aligned, Redbooth stands out as a powerful, all-in-one collaboration platform. It’s built around one simple idea — organized work creates better teams. With Redbooth, you can streamline everything from task management to team communication. Easily assign and sort tasks by due dates, assignees, or tags for next-level organization. Stay connected through threaded conversations or jump into an HD video meeting with just two clicks. You can even visualize your projects in board, list, or timeline views to fit your planning style.

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Powered by insights from over 39 million tasks, Redbooth’s AI-driven features help teams stay productive, spot issues early, and deliver projects faster. Whether you’re a startup, agency, or enterprise, Redbooth scales effortlessly with your workflow. Over 620,000 teams worldwide rely on Redbooth to simplify project management and get more done. Now, let’s dive into the details of Redbooth’s pricing plans and costs to help you find the best option for your team’s needs.

How Much Does Redbooth Cost?

Before investing in any project management software, it’s important to understand what you’re paying for — and what you’re getting in return. Analyzing pricing plans helps you see how each tier fits your team’s workflow, budget, and growth stage. Whether you’re a small business or a large organization, choosing the right plan ensures you don’t overpay for unused features or outgrow your tools too soon.

Here’s a breakdown of Redbooth’s current pricing plans and costs:

Free: Perfect for individuals or small teams just starting out. The Free plan includes up to 2 users, 2 workspaces, 2 GB of storage, Gantt chart views, task calendars, and basic collaboration tools to manage simple projects without cost.
Pro ($9/user/month with annual billing or $12/user/month paid monthly): Ideal for growing teams that need solid project organization and communication tools. The Pro plan includes unlimited workspaces, time tracking, and HD video meetings, giving your team everything it needs to stay connected and deliver projects efficiently.
Business ($15/user/month with annual billing or $18.75/user/month paid monthly): Best for mid-sized or scaling teams that need more control and automation. It adds advanced subtasks, Redbooth AI, and Outlook integration, allowing for smarter task management, better visibility, and enhanced workflow automation across departments.
Enterprise (Custom pricing — contact sales): Designed for large organizations requiring advanced governance and dedicated support. Includes multi-organization settings, a dedicated success manager, and volume discounts, offering flexibility and personalized assistance for complex business needs.

For teams seeking a cost-effective project management solution, AceProject offers a compelling alternative. Unlike traditional per-user pricing models, AceProject’s pricing structure provides significant cost advantages, particularly for organizations with larger teams or those anticipating growth.

Free Plan

Redbooth’s Free Plan is perfect for solo users or duos experimenting with professional project tools. It includes all the essentials — task organization, Gantt charts, and in-app conversations — at no cost. Limited to 2 users and 2 GB of storage, it’s a great way to learn Redbooth’s system before scaling up.

Included in Free:

Assign Users & Due Dates: Assign tasks to one of two users and set clear deadlines to maintain accountability. Ideal for keeping small projects structured while ensuring every task moves forward with ownership and time awareness.
Exportable Gantt Charts: Build visual project timelines using Redbooth’s intuitive Gantt chart view, then export them to PDF or PNG for easy sharing during updates, presentations, or client reporting.
Task Overview: View every task, owner, and due date in a single dashboard, allowing quick insight into overall progress and bottlenecks even for the smallest projects.
Calendar Integration: Display all task deadlines in a familiar calendar view. Sync seamlessly with Google Calendar to prevent double entries and missed milestones.
Conversations: Keep all communication within tasks. Every message, update, and comment is stored with its related task for instant context and cleaner collaboration.
2 Workspaces: Manage up to two independent workspaces — perfect for separating client projects, personal goals, or side ventures without overlap.
2 Users Maximum: Collaborate with one other person — ideal for freelancers, consultants, or small startup partnerships. Keeps workflows simple and manageable.
2 GB Storage: Store important documents, contracts, or assets directly within Redbooth using 2 GB of secure cloud storage.
Community Forums: Get real-world advice, templates, and peer help from thousands of Redbooth users worldwide through the active online community.
Email Support: Contact Redbooth’s support team directly for technical questions or troubleshooting and expect timely, personal responses.

Pro Plan (9/user/month with annual billing)

The Pro Plan removes all limitations that hold small teams back. It’s designed for growing businesses needing unlimited workspaces, user scalability, and time-tracking tools. With built-in HD meetings and AI task recommendations, Pro transforms collaboration into a rhythm. Priced affordably, it’s the logical step up from Free.

Everything in Free plus:

Unlimited Workspaces: Create as many workspaces as needed for different clients, campaigns, or departments. Manage them all without extra cost or constraints.
Unlimited Users: Add unlimited team members and scale collaboration freely — only pay for active seats. Perfect for expanding or remote teams.
$9/User/Month (Annual): Pay annually to lock in the lowest rate and enjoy 25% savings compared to monthly billing. Best for stable, long-term teams.
$12/User/Month (Monthly): Choose flexible monthly billing with no contract. Adjust user counts instantly based on project demand or staff changes.
1 Free External User: Collaborate with clients or freelancers by granting controlled access to specific projects — at no additional cost.
5 GB Storage: Get 2.5× the storage of the Free plan. Perfect for housing design assets, reports, and high-resolution files.
Time Tracking: Track every minute spent per task directly within Redbooth. Export data for billing, accountability, or internal performance insights.
Tag Manager: Color-code and filter tasks by project, phase, or priority. A simple but powerful way to declutter busy workflows.
Multiple Task Assignees: Assign multiple people to one task for parallel work — ideal for cross-functional teams handling shared deliverables.
Task Dependencies: Link tasks to create logical workflows. Automatically adjust Gantt timelines to reflect dependencies and avoid scheduling conflicts.
Workload Reporting: Monitor workloads visually across your team. Balance assignments early to prevent burnout and improve delivery consistency.
HD Video Meetings: Host unlimited high-quality video meetings without leaving Redbooth. Discuss progress and make decisions instantly inside your workspace.
Assignee Recommendation: Let AI suggest the most suitable person for a new task based on skill patterns, speed, and past completions.
Due Date Recommendation: AI automatically predicts reasonable deadlines using past project timelines and team productivity data.

Business Plan ($15/user/month with annual billing)

The Business Plan adds serious intelligence and automation to Redbooth. It’s built for mid-sized teams that need AI-assisted project management, granular subtasks, trend reporting, and advanced integrations like Outlook and OneDrive. Ideal for data-driven managers aiming to scale operations efficiently.

Everything in Pro plus:

50 GB Storage: Enjoy 10× more storage for videos, creative assets, data reports, and team archives. Perfect for marketing or product teams handling large files.
$15/User/Month (Annual): Pay annually for the best deal and full access to Redbooth’s AI, advanced reporting, and integration tools.
$18.75/User/Month (Monthly): Choose flexible month-to-month billing and access the same powerful Business-level features with no commitment.
Assignable Subtasks: Divide complex deliverables into smaller, assignable subtasks. Each can have its own owner and timeline for precision tracking.
Subtask Due Dates: Keep projects on schedule by assigning specific due dates to each subtask, ensuring nothing gets buried or forgotten.
Custom Tag Groups: Build layered tag hierarchies for cross-department sorting, faster navigation, and deep project categorization.
Trend Reports: Gain visibility into team performance and progress trends. Spot inefficiencies and continuously improve output through data-backed insights.
Timeline Overview: Access an all-project Gantt view to align teams on milestones and identify upcoming risks early.
OneDrive for Business Integration: Keep files in sync between Redbooth and Microsoft OneDrive for seamless version control and access.
Redbooth for Outlook Add-In: Convert emails into actionable tasks directly from Outlook — complete with attachments and context.
Task Title Trim: AI automatically refines long, unclear task names into short, precise titles that improve readability across projects.
Subtask Suggestion: AI reads your task descriptions and instantly generates logical subtasks to simplify planning and delegation.
Task Summary: Generate automatic task summaries from updates and comments, saving time on manual reporting.
Project Status (Coming Soon): Upcoming AI feature will automatically produce progress and risk reports for stakeholders.

Enterprise Plan (Custom Pricing)

Redbooth’s Enterprise Plan is built for large organizations managing multiple departments or clients. It includes all Business features plus premium support, multi-organization controls, and enterprise-grade security. With custom pricing, volume discounts, and dedicated guidance, Enterprise ensures stability at scale.

Everything in Business plus:

500 GB Storage: Get massive cloud space to store archives, reports, videos, and historical data securely for long-term access.
Custom Pricing: Receive personalized quotes with volume discounts and flexible payment terms. Ideal for deployments with 50+ users.
Multi-Org Settings: Manage multiple brands, divisions, or clients from one admin dashboard with complete data isolation and access control.
Success Manager: Work with a dedicated Redbooth expert who handles onboarding, training, and quarterly performance reviews.
Phone Support: Reach live support instantly via phone for priority troubleshooting or platform emergencies.
Free Training: Access unlimited live or recorded training sessions with tailored playbooks for teams across departments.
All Business AI Features: Enjoy all advanced AI features — Task Trim, Subtask Suggestion, Task Summary, and Project Status — fully unlocked.
Advanced Reporting Suite: Export key metrics, trends, and workload data into Excel, Power BI, or PDF for enterprise reporting.
Robust Integrations: Integrate with enterprise systems using SSO, SCIM, and Redbooth’s API for secure data synchronization.
Unlimited Scalability: Support thousands of users, projects, and tasks seamlessly — with guaranteed uptime and performance SLAs.

Conclusion

Redbooth offers flexible pricing plans designed to fit teams of all sizes, from solo users on the Free plan to large enterprises needing advanced governance and support. The affordability and scalability make it an attractive option for businesses looking to streamline project management without breaking the budget. Additionally, Redbooth provides generous discounts for non-profit organizations (25% off), educational institutions and individual students (25% off), and student groups (50% off with a minimum of 3 users).

When evaluating Redbooth for your team, it’s important to assess your specific requirements and compare them against the features available in each plan. The user-friendly interface and robust feature set make Redbooth a strong contender in the project management space. For a deeper understanding of whether Redbooth aligns with your business needs, be sure to check out our comprehensive Redbooth Pros and Cons article.