Top 8 Disadvantages of Using Trello
The modern workplace continues to refine and re-define itself. Teams are now more distributed. Companies adopt new and ever-changing business models. Management and administrators now have to deal with more complex security issues. And as organizations become more project-centric, more people are using and looking for the right project management software.
Project management software is a tool for the modern workplace. It facilitates collaboration, improves scheduling, and helps delegation of tasks, resulting in higher chances of successful project delivery. Online project management tools like Trello are now being used by millions of people around the world.
People who use Trello mention its ease of use, visual interface, and flexibility as their top reasons for choosing the software. However, better alternatives are now available, with updated features and improved capabilities. Each solution includes an intuitive interface that is easy to use, but also more capabilities not only for task management but even for managing more complex projects.
Recommended article: Professional Reporting and Exporting Tools for Trello
What is Trello
Trello is a cloud-based project management software that enables individuals and teams to create, manage and track tasks within a project. It is a visual system of boards, lists, and cards, where people can assign tasks, sort them, and move them across different lists. It is also customizable, integrates with other tools through Power-Ups, and has free and premium plans.
Disadvantages and Cons of Trello
People use Trello in a variety of ways. Many use it as a personal productivity tool, and teams use it as a collaboration platform. However, it is not a silver bullet for all kinds of workplace problems. Here are some of its disadvantages.
1. It’s not designed for everyone
Trello is like a virtual whiteboard where people can create and move digital Post-it notes. It is an online Kanban board that helps to visualize the workflow. However, the kanban system is not always the ideal method for managing all types of projects. It promotes work-in-progress (WIP) limits, but a project with a great number of tasks will be hard to visualize.
2. It’s for general project management only
Similarly, any complex organization with a mixture of boards, lists and cards may find Trello limiting. In fact, it performs well mostly for general types of project management, such as simple projects with several tasks, for smaller teams, and for straightforward schedules. Any highly specialized project that involves complex workflow or larger teams may find the software lacking.
3. It has limited views
Project managers usually require several views to get different perspectives. Trello can be used to show a status view of the project. It can also be used to show a priority view. However, it is limited in showing both views at the same time to provide a better overall picture. Trello is limited to providing a Kanban board view, but many PM software also offers this feature in addition to other available views.
4. It doesn’t show task dependencies
Another disadvantage of Trello is its inability to show task dependencies. Many project professionals use critical path. Task dependencies are needed to obtain the critical path information. And this is only available from solutions that have a Gantt chart view. Gantt charts are essential in project scheduling, enabling users to plan, coordinate, and track specific tasks.
5. It’s not the best Agile tool
Trello is used by teams who follow an agile method. However, it is really a flexible visual task management system more fit for general project management. In fact, many Power-Ups are available to make it a truly agile PM tool. It lacks the support to make daily stand-ups easier, to create roadmaps using sprint, or to review iterations. Using a more optimized agile project management software can support agile teams better.
6. It’s not a fully-featured PM tool
A full-featured project management software goes beyond task management and collaboration. Project teams need features such as time-tracking and expense tracking to make sure projects are on-time and within budgets. A PM software also needs powerful reporting functionality to help project managers create their status reports accurately, quickly, and regularly.
7. Communication is not its strong suit
Although Trello users can post comments on the back of cards when collaborating on tasks, it may not be enough for smooth overall project communication. Clear communication is critical to successful project completion and delivery. Other solutions have built-in messaging systems, and sometimes in more than one way.
8. Integration limitations
Project managers may need to work with other PM systems and different file formats. Trello cannot import Microsoft Project files, which is a very common project management software. In fact, Trello does not have any generic import tool. Users have to copy and paste, use the API, or other third-party applications. Exporting is only in JSON format for the free version, and CSV for the paid versions.
Many people give Trello a try because of its free plan. However, with this free plan also comes limited file attachments, labels, team boards, and a single Power-Up integration. To get past these limitations, you have to upgrade to the paid plans. Pricing-wise, it is not as competitive as other comprehensive project management solutions, especially if you have a large team working on a complex project in need of optimized project management or Agile tools.
Finally, if your relationship with Trello is too strong, one choice is to use a tool that connects to your Trello account data. Bridge24 for Trello is a great all-in-one toolkit to improve your Trello experience! It offers a powerful reporting engine with custom field support, also the capability to export your cards to Excel, and much more.