Top 8 Cons or Disadvantages of Using Trello Software

The modern workplace continues to redefine itself with tools like Trello. Teams are now more distributed. Companies adopt new and ever-changing business models. Management and administrators now have to deal with more complex security issues. As organizations become more project-centric, people use and look for the right project management software.

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Project management software is a tool for the modern workplace. It facilitates collaboration, improves scheduling, and helps delegate tasks, resulting in higher chances of successful project delivery. Millions of people worldwide are now using online project management tools like Trello.

Trello’s ease of use, visual interface, and flexibility are their top reasons for choosing the software. However, better alternatives are now available, with updated features and improved capabilities. Each solution includes an intuitive interface that is easy to use and has more capabilities for task management and even for managing more complex projects.

Disadvantages and Cons of Trello

People use Trello in a variety of ways. Many use it as a personal productivity tool, and teams use it as a collaboration platform. However, it is not a silver bullet for all workplace problems. Here are some of its disadvantages.

1. It’s not designed for everyone

Trello is like a virtual whiteboard where people can create and move digital Post-it notes. It is an online Kanban board that helps to visualize the workflow. However, the kanban system is not always ideal for managing all projects. It promotes work-in-progress (WIP) limits, but a project with many tasks will be hard to visualize.

2. It’s for general project management only

Similarly, any complex organization with a mixture of boards, lists, and cards may find Trello limiting. It performs well mostly for general types of project management, such as simple projects with several tasks, smaller teams, and straightforward schedules. Any highly specialized project that involves complex workflow or larger teams may find the software lacking.

3. It has limited views

Project managers usually require several views to get different perspectives. Trello can be used to show a status view of the project. It can also be used to show a priority view. However, it is limited in showing both views simultaneously to provide a better overall picture. Trello is limited to providing a Kanban board view, but many PM software also offer this feature and other available views.

4. It doesn’t show task dependencies

Another disadvantage of Trello is its inability to show task dependencies. Many project professionals use critical paths. Task dependencies are needed to obtain the critical path information. And this is only available from solutions that have a Gantt chart view. Gantt charts are essential in project scheduling, enabling users to plan, coordinate, and track specific tasks.

5. It’s not the best Agile tool

Trello is used by teams who follow an agile method. However, it is a flexible visual task management system fitted for general project management. Many Power-Ups are available to make it a truly agile PM tool. It lacks the support to make daily stand-ups easier, to create roadmaps using Sprint, or to review iterations. Using a more optimized agile project management software can support agile teams better.

6. It’s not a fully-featured PM tool

A full-featured project management software goes beyond task management and collaboration. Project teams need features such as time-tracking and expense-tracking to make sure projects are on time and within budget. PM software also needs powerful reporting functionality to help project managers create their status reports accurately, quickly, and regularly.

7. Communication is not its strong suit

Although Trello users can post comments on the back of cards when collaborating on tasks, it may not be enough for smooth overall project communication. Clear communication is critical to successful project completion and delivery. Other solutions have built-in messaging systems, sometimes in multiple ways.

8. Integration limitations

Project managers may need to work with other PM systems and different file formats. Trello cannot import Microsoft Project files, a standard project management software. Trello does not have any generic import tool. Users must copy and paste using the API or other third-party applications. Exporting is only in JSON format for free and CSV for paid versions.

What is Trello?

Trello is a cloud-based project management software that enables individuals and teams to create, manage, and track tasks within a project. It is a visual system of boards, lists, and cards where people can assign tasks, sort them, and move them across different lists. It is also customizable, integrates with other tools through Power-Ups, and has free and premium plans.


Many people give Trello a try because of its free plan. However, this free plan includes limited file attachments, labels, team boards, and a single Power-Up integration. It would be best to upgrade to the paid plans to overcome these limitations. Pricing-wise, it is not as competitive as other comprehensive project management solutions, especially if you have a large team working on a complex project needing optimized project management or Agile tools.

Recommended article: The Pros and Cons of using Trello Software


Daniel Raymond

Daniel Raymond, a project manager with over 20 years of experience, is the former CEO of a successful software company called Websystems. With a strong background in managing complex projects, he applied his expertise to develop and, innovative project management tools designed to streamline processes and improve productivity. Throughout his career, Daniel has consistently demonstrated a commitment to excellence and a passion for empowering teams to achieve their goals.

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