Toggl Plan Pricing Plans & Costs Guide

Toggl Plan is a simple yet powerful visual planning tool designed to help agencies, consultancies, and internal teams balance workloads and manage projects with clarity. Instead of juggling spreadsheets or clunky project management software, Toggl Plan provides intuitive drag-and-drop timelines, Kanban boards, and workload views that make resource planning effortless.

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By syncing with tools like Google Calendar and integrating seamlessly with Toggl Track for time tracking, it keeps teams aligned, deadlines realistic, and burnout at bay. Whether you’re scheduling client projects, managing internal initiatives, or tracking profitability, Toggl Plan ensures everyone stays informed and on track. Trusted by over 4,000 teams worldwide, it’s built for fast-moving teams who want smarter, more visual planning without unnecessary complexity.

If you find Toggl Plan’s pricing to be on the higher side, you may want to consider AceProject as an alternative. Unlike Toggl Plan, AceProject does not charge on a per-user basis, which can help you significantly reduce overall costs.

How Much Does Toggl Plan Cost?

Choosing the right pricing plan is crucial for maximizing your team’s productivity and avoiding unnecessary costs. Toggl Plan offers flexible options designed for individuals, small teams, and larger organizations. Each tier adds valuable features to help you manage workloads, track progress, and collaborate effectively. A 30-day free trial is available with every paid plan, with no credit card required. Opting for the annual plans also comes with up to 10% savings.

Here are the four plans available:

Free ($0 for up to 5 users): Ideal for individuals or small teams needing basic task management. Includes timelines, task auto-assignment, Toggl Track integration, mobile app, and Google Calendar sync.
Capacity ($6/month or $5 annually per user): Best for small teams needing resource visibility. Adds availability overview, task estimates, flexible hours, time-off tracking, and archives.
Starter ($9/month or $8 annually per user): Designed for growing teams. Includes recurring tasks, multiple assignees, timeline sharing, boards, milestones, tags, custom templates, and progress overviews.
Premium ($15/month or $13.5 annually per user): Suited for larger organizations. Adds guest users, SSO, annual/compact views, file uploads, personalized training, custom contracts, and priority support.

Toggl Plan Free ($0 for up to 5 users)

The Free plan is a great entry point for individuals or small teams who need a simple, cost-free solution for managing work. It’s ideal if you’re exploring digital planning tools or want to organize basic projects without complexity. This plan stands out by providing essential features—timelines, calendars, and integrations—at no cost, giving small groups clarity and structure without financial barriers

Included in Free:

Team Timeline: Visualize all tasks on a simple timeline. This makes it easy to coordinate deadlines, avoid confusion, and ensure every team member knows what needs to be done and when. Perfect for building clarity in small groups.
Auto-Assign New Tasks: Automatically assign tasks to team members as they’re created. This reduces administrative effort, ensures accountability, and helps small teams keep moving without wasting time deciding who handles what.
Time Tracking With Toggl Track Integration: Start timers directly from tasks using Toggl Track. This integration connects planning with actual execution, helping teams see how long work takes and improve estimates for future projects.
Personal Task Overview: Each user gets a personalized view of their tasks. This eliminates confusion, prevents missed responsibilities, and keeps individuals focused on the most important priorities each day.
Mobile App: Stay productive on the go with Toggl Plan’s mobile app. Whether updating tasks or checking schedules, team members remain connected and aligned anytime, anywhere.
Google Calendar Integration: Sync Toggl Plan with Google Calendar for a unified view of personal and team commitments. This prevents double-booking and creates one central place for all scheduling.
Task Import: Import tasks from spreadsheets or other project tools directly into Toggl Plan. This makes it easy to onboard projects without starting from scratch, saving time and effort.
Data Exports: Export project and task data for reporting or archiving. This ensures teams can use their information outside Toggl Plan and keep records for analysis or compliance.

Capacity Plan ($5 per user/month)

The Capacity plan is designed for small teams that need deeper visibility into workload and availability. It’s ideal if you need to manage time-off, track hours, or understand when the team can take on more work. This plan stands out by helping managers spot overloads, optimize scheduling, and keep resources balanced, ensuring deadlines are realistic without burning out the team.

Everything in Free, Plus:

Availability Overview: See each team member’s workload and availability in one place. This prevents overloads and ensures tasks are assigned to those with the actual capacity to handle them.
Flexible Working Hours: Accommodate different schedules, including part-time and freelance work. This ensures fairness in task distribution and prevents assumptions that everyone has identical availability.
Task Estimates: Assign estimated hours to tasks for better planning accuracy. Comparing estimated versus actual time helps teams optimize performance and refine forecasting.
Public Holidays: Automatically account for regional or national holidays in your planning. This ensures no deadlines clash with non-working days, keeping schedules realistic.
Time Off: Track vacations, sick leave, and other absences directly in the platform. This ensures accurate scheduling without surprises when someone is unavailable.
Daily Availability: Break down capacity into daily views. This helps teams manage short-term workloads and prevent certain days from being overloaded with tasks.
Archive: Store completed tasks and projects without cluttering current workspaces. This provides historical records for reference while keeping the platform organized and focused.

Starter Plan ($8 per user/month)

The Starter plan is ideal for growing teams that need more structure and advanced project management features. It’s designed for organizations juggling multiple projects, recurring tasks, and more complex workflows. This plan stands out with timeline sharing, detailed project overviews, and improved collaboration tools, helping teams stay on track while keeping stakeholders in the loop.

Everything in Capacity, plus:

Recurring Tasks: Automate repeated responsibilities by setting up recurring tasks. This saves time and ensures important repetitive work is never forgotten.
Multiple Task Assignees: Assign tasks to multiple team members when collaboration is necessary. This supports teamwork and ensures shared accountability on complex tasks.
Timeline Sharing: Share project timelines with clients or external partners. This builds trust, keeps everyone aligned, and reduces the need for endless update meetings.
Project Timelines And Boards: Switch between a timeline view and Kanban boards depending on workflow needs. This flexibility supports different project management styles.
Project Progress Overview: Track overall project progress in real time. This helps managers quickly identify delays, stay on budget, and keep projects on course.
Project Tags, Estimates, End Dates, and Milestones: Add detail and structure to projects with tags, deadlines, milestones, and estimates. This ensures goals are clearly defined and measurable.
Task Template Customization: Create and reuse task templates for common workflows. This reduces repetitive setup work and standardizes processes across projects.
In-App Notifications: Get real-time alerts about updates and changes. This ensures nothing slips through the cracks and that teams stay responsive.

Premium Plan ($13.5 per user/month)

The Premium plan is built for larger teams and organizations that need advanced collaboration, external stakeholder management, and enterprise-level support. It’s ideal for agencies, consultancies, or project-heavy businesses working with clients. This plan stands out with guest access, SSO security, custom contracts, and personalized onboarding, making it powerful for professional, high-volume operations.

Everything in Starter, plus:

Guest Users: Invite external clients or collaborators into projects without needing full user licenses. This creates transparency and strengthens client relationships.
SSO (Single Sign-On): Improve security with centralized login credentials. This simplifies user access while meeting enterprise-level authentication needs.
Compact View Of Timeline And Board: Display more tasks and data in a condensed format. This gives managers a quicker, broader view of busy schedules.
Annual View: Plan projects over the course of an entire year. This makes long-term planning and resource forecasting more manageable.
File Upload Up To 100MB: Attach and store larger project files directly within tasks. This keeps resources organized and reduces reliance on external storage.
Personalized Training And Onboarding: Get tailored onboarding sessions to speed up adoption. This ensures teams get the most out of Toggl Plan from day one.
Custom Contract: Access flexible, enterprise-level contract terms to meet specific organizational requirements. This supports compliance and legal needs for larger teams.
Priority Support: Receive faster responses from Toggl Plan’s support team. This ensures critical issues are resolved quickly, minimizing disruptions and keeping teams moving.

Discounts for Non-Profits and Educational Institutions

Toggl Plan provides exclusive discounts for registered non-profits and educational organizations. This makes it easier for mission-driven teams, schools, and universities to adopt professional project management tools at a lower cost. By reducing expenses, these organizations can focus more on their core goals while still benefiting from Toggl Plan’s full set of features. To learn more about their discount options and whether you qualify, visit their discounts page.

Conclusion

Choosing the right plan on Toggl Plan depends on your team’s size, workload, and level of collaboration. Whether you’re an individual managing tasks, a small team balancing availability, or a larger organization handling complex projects with external stakeholders, Toggl Plan provides the right balance of simplicity and power. Each tier builds on the previous, ensuring you can scale without losing clarity or efficiency.

Plus, with discounts available for non-profits, Toggl Plan makes work management accessible to mission-driven organizations. Whatever stage you’re in, Toggl Plan helps you organize, prioritize, and deliver work with confidence. Sign up today and experience beautifully simple work management built for growing teams.