Calendly Pricing Plans & Costs Guide
Calendly is an online scheduling software that makes it easy for teams to schedule appointments and meetings with their clients. It syncs with the user’s calendar and generates a personalized link that others can use to schedule a meeting. Calendly also sends reminders and updates about upcoming appointments to all involved parties. Its customization and integration options make Calendly a versatile scheduling tool for all kinds of businesses and requirements.
If you are looking for a cost-effective project management tool to use alongside Calendly, check out AceProject. It does not charge on a per-user basis that results in savings.
How Much Does Calendly Cost?
Calendly pricing plans offer a range of features beneficial for individuals and businesses looking to streamline their scheduling processes. Calendly also offers a 14-day free trial of the Teams plan. The five Calendly pricing plans include the following:
- Calendly Basic (Always Free) – for individuals who need a basic scheduling tool
- Calendly Essentials ($8 per seat, per month) – ideal for small teams that require more functionality in scheduling their events
- Calendly Professional ($12 per seat, per month) – for small organizations that require team scheduling, analytics, integrations, and customization features
- Calendly Teams ($16 per seat, per month) – for larger teams and organizations needing more advanced features like collaborative scheduling and integration with Salesforce
- Calendly Enterprise (Contact Calendly) – suitable for very large enterprises that require a more customizable scheme with enterprise-level features and support
Calendly Basic Plan (Always Free)
Calendly Basic plan is the free version of the scheduling software. It is suitable for individuals needing basic scheduling features such as calendar links, integrations, and basic event types. It allows for efficient scheduling of meetings and includes customization options. Calendly Basic also has integration with popular platforms and provides access to support resources for a smooth scheduling experience.
INCLUDED IN BASIC:
- Calendar – Connect one calendar of your choice.
- Active Event Type – Create and offer one active event type for scheduling meetings.
- Customize Booking Link – Provides customization for your booking link and allows branding of your scheduling page.
- Automated Event Notifications – Set up and send automated event notifications to your invitees.
- Add Calendly to your Website – Embed Calendly on your website or landing page.
- Integrations – Connect to your Google Meet, GoToMeeting, Microsoft Teams, Webex, and Zoom web conferencing accounts.
- Help Center and 24/7 Email Support – Access the help center and receive assistance from the 24/7 email support for any issues or queries.
Calendly Essentials Plan ($8 per seat per month)
Calendly Essentials plan is for individuals who require more advanced scheduling capabilities. It offers a comprehensive toolset for efficient and seamless scheduling and communication. The plan costs $8 per user per month billed annually or $10 per user per month billed monthly.
EVERYTHING IN BASIC, PLUS:
- Calendar – Connect two calendars of your choice.
- Active Event Type – Create an unlimited number of event types.
- Group Events – Create group events that allow multiple invitees to schedule and join the same meeting or event.
- Email Reminders and Follow-ups – Send automated email reminders and follow-ups to your invitees.
- Live Chat Support – Get real-time assistance from Calendly experts to resolve any questions, issues, or concerns while using the platform.
Calendly Professional Plan ($12 per seat per month)
Calendly Professional plan is ideal for small teams that need advanced features and customization options. Users can optimize scheduling workflows, personalize communication, gain insights, and integrate with various tools and platforms. It costs $12 per user per month billed annually or $15 per user per month billed monthly.
EVERYTHING IN ESSENTIALS, PLUS:
- Collective Event Types – Create collective event types that allow multiple people to host events together.
- Route with Calendly Forms – Create customized routing forms and send them to invitees.
- Automated Workflows – Build automated workflows by configuring custom notifications and reminders.
- Analytics and Insights – View analytics and insights about your scheduling activities and trends.
- Managed Events and User Groups – Create managed events and user groups, and assign group admins to access control within the scheduling process.
- Customizations – Customize colors, logos, and branding elements.
- Integrations – Connect Calendly to your accounts in Gmail, Outlook, HubSpot, PayPal, and many other third-party applications.
Calendly Teams Plan ($16 per seat per month)
Calendly Teams plan is perfect for large teams that require collaborative scheduling and seamless coordination. It includes features such as routing with Marketo or HubSpot forms and creating round-robin event types. The software can lock and sync managed events and connect also to Salesforce. The cost is $16 per user per month billed annually or $20 per user per month billed monthly.
EVERYTHING IN PROFESSIONAL, PLUS:
- Round Robin Event Types – Create round robin event types to evenly distribute the workload.
- Marketo or HubSpot Forms – Embed Calendly into Marketo or HubSpot forms and automatically route scheduling requests to the appropriate team member or department.
- Integrations – Streamline sales processes, track customer interactions, and have a comprehensive view of customer engagements by integrating with Salesforce.
- Lock and Sync Managed Events – Create and manage events that are locked and synced across your team.
Calendly Enterprise Plan (Contact Calendly)
Calendly Enterprise plan is for very large enterprises that need to drive organizational growth. The sophisticated features include enterprise-wide administration, security, and IT-focused functionalities. These enhance lead generation, facilitate successful deal closures, and expedite the hiring process. Contact the Calendly team to get a customized quote.
EVERYTHING IN TEAMS, PLUS:
- Enable Single Sign-On (SSO) and Advanced User Provisioning – Enables SSO for enhanced security and advanced user provisioning for efficient management of user accounts.
- Audit Log and Data Deletion API – Provides a detailed record of user activity and facilitates compliance with data protection regulations when deleting data.
- Route by Salesforce Ownership – Arrange appointments for familiar leads and current contacts by automatically matching them with the account owner through Salesforce lookup.
- Business Support – Access expedited support, phone support, and a dedicated Calendly account partner. Also get onboarding and implementation support, adoption and outcome guidance, and security and legal reviews.
Calendly pricing plans build on its previous plan, offering additional functionality and customization while moving up the pricing scale. Overall, Calendly pricing plans offer a good balance of functionality and affordability. The free plan is for individuals who have basic scheduling needs. Paid plans, on the other hand, offer more advanced features at reasonable prices for small to very large enterprises. Higher-tiered plans offer more customization options, including custom branding and personalized scheduling pages.
Calendly scheduling software offers a solid solution for business. However, it is advisable to evaluate your requirements against available features provided in each plan. You can also read our Calendly Pros and Cons article as you finalize your decision.