Learning Hack on How to Memorize the PMP Process Chart

Mastering the PMP process chart is a crucial step for anyone preparing for the PMP exam. While it may seem daunting at first, breaking it down into manageable steps can make the process much easier and more effective. In this article, I’ll share my personal approach to learning the PMP process chart, which I incorporated into my study notes and used as part of my stress-free PMP exam day plan.

Table of Contents

This method not only helped me understand the 47 processes in depth but also gave me a clear framework for organizing and retaining the information. This approach not only boosted my confidence but also ensured that I could quickly recall the necessary details during the exam. Ultimately, it set me up for success by reducing stress and enabling me to approach each question with clarity and precision on exam day.

Why Memorizing the PMP Process Chart Matters

The PMP process chart is a comprehensive framework that outlines the 49 processes (updated from 47) across five process groups and ten knowledge areas. While it’s not necessary to memorize every input, tool, technique, and output for the exam, understanding the relationships between processes is critical. This knowledge allows you to identify the process being described in a question and determine the next logical step, which is a common requirement in PMP exam scenarios.

Step-by-Step Guide to Memorizing the PMP Process Chart

Step 1: Process Groups and Knowledge Areas

The first step is to familiarize yourself with the five process groups (Initiating, Planning, Executing, Monitoring and Controlling, and Closing) and the ten knowledge areas (Integration, Scope, Schedule, Cost, Quality, Resource, Communications, Risk, Procurement, and Stakeholder Management). Write these down in a grid format and shade the areas where there are no processes. This visual representation helps you see the structure of the chart and identify gaps.

Step 2: Add Planning Processes

Next, focus on the planning processes. Each knowledge area has at least one planning process, often related to creating management plans. For example, in the Scope Management knowledge area, the planning processes include Plan Scope Management, Collect Requirements, Define Scope, and Create WBS. By grouping these processes together, you can start to see patterns and relationships that make memorization easier.

Step 3: Add Control Processes

Control processes are part of the Monitoring and Controlling process group and are present in most knowledge areas. However, the Human Resource Management knowledge area is an exception, as team management is covered under the Executing process group. Understanding these nuances can help you avoid confusion during the exam. For example, Control Scope, Control Schedule, and Control Costs are all part of the Monitoring and Controlling process group but belong to different knowledge areas.

Step 4: Add Initiation and Closing Processes

The Initiating and Closing process groups are the smallest, with only two processes each. In the Initiating process group, you have Develop Project Charter and Identify Stakeholders. In the Closing process group, you have Close Project or Phase and Close Procurements. These processes are relatively straightforward and can be memorized quickly, but they are just as important as the others.

Step 5: Add Executing Processes and Finish Control Process Groups

The Executing process group includes processes that are action-oriented, such as Manage Team and Conduct Procurements. These processes are generally easier to remember because they involve tangible actions. For the Monitoring and Controlling process group, add Perform Integrated Change Control and Validate Scope, which are unique to this group.

Step 6: Finish Off Planning Process Group

The Planning process group is the largest and can be the most challenging to memorize. However, knowing the number of processes in each knowledge area can help you track your progress. For example, the Scope Management knowledge area has four planning processes, while the Risk Management knowledge area has five. Understanding the sequence of these processes—such as Collect Requirements, Define Scope, and Create WBS in Scope Management—can also aid in memorization.

Tips for Effective Memorization

Use Mnemonics and Acronyms: Create a mnemonic or acronym to remember the process groups and knowledge areas. For example, “I Plan Every Morning Calmly” can help you recall Initiating, Planning, Executing, Monitoring and Controlling, and Closing.
Practice Drawing the Chart: Repetition is key. Practice drawing the process chart from memory until you can do it without hesitation. This exercise not only reinforces your memory but also helps you identify areas where you need more practice.
Leverage Visual Aids: Use color-coded charts or diagrams to make the information more visually appealing and easier to recall. Highlighting related processes in the same color can help you see connections between them.
Apply Real-World Scenarios: Relate the processes to real-world project management scenarios. For example, think about how you would develop a project charter or manage stakeholder expectations in a real project.
Take Practice Exams: Use practice exams to test your understanding of the process chart. This will not only reinforce your knowledge but also familiarize you with the types of questions you’ll encounter on the PMP exam.

Common Challenges and How to Overcome Them

One of the most common challenges in memorizing the PMP process chart is the sheer volume of information. To overcome this, focus on understanding the purpose of each process rather than trying to memorize it word-for-word. Another challenge is distinguishing between similar processes, such as Control Scope and Validate Scope. In these cases, understanding the inputs, outputs, and purpose of each process can help you differentiate them.

Additional Resources for PMP Exam Preparation

If you’re preparing for the PMP exam, I highly recommend exploring the following resources:

How to Avoid PMP Audit: Learn how to navigate the PMP audit process and avoid common pitfalls.
Review of the Best PMP Course on Udemy: Discover the top-rated PMP courses on Udemy to enhance your study plan.
PMP Estimation Formulas for Project Management: Master the key formulas you’ll need for the exam.
Different Types of PMP Questions: Understand the different types of questions you’ll encounter and how to approach them.

Final Thoughts

Memorizing the PMP process chart may seem intimidating at first, but with the right approach, it can be a manageable and even enjoyable part of your exam preparation. By breaking the chart into smaller sections, using visual aids, and applying real-world scenarios, you can build a strong foundation of knowledge that will serve you well on exam day. Remember, the goal is not just to pass the exam but to become a more effective and confident project manager.