Todoist has earned its reputation as the world’s most popular to-do list app, trusted by over 50 million professionals worldwide. With more than 374,000 five-star reviews and 2+ billion completed tasks, it helps people achieve clarity, focus, and productivity. Its simple interface, seamless syncing, and powerful features make it a go-to choice for individuals and teams.
The app has been refined for over 18 years to act as an extension of your mind. Whether you’re a student, freelancer, or business leader, Todoist helps you organize tasks, track priorities, and collaborate effectively. With three distinct pricing tiers, it’s easy to find the right balance between simplicity, advanced tools, and team-based collaboration. Let’s break down the costs and features.
How Much Does Todoist Cost?
Choosing the right Todoist pricing plan is more than just looking at the dollar amount—it’s about aligning the app’s features with your personal or team goals. A freelancer might only need reminders and project layouts, while a growing company needs collaboration tools and centralized billing. Picking the right tier ensures you’re not overpaying for unused features—or holding back productivity by sticking with too little.
Todoist keeps things simple with three options: Beginner for personal use, Pro for professionals who want advanced control, and Business for teams needing shared workspaces and security. The right plan helps you scale smoothly, whether you’re just starting out or managing complex projects with dozens of people. Plus, opting for annual billing saves you 20% compared to paying monthly.
- Beginner (Free) – $0 per user/month billed forever free – Ideal for individuals who want simple task management without cost.
- Pro – $5 per user/month billed monthly or $4 per user/month billed annually ($48/year) – Best for professionals who need advanced organization, reminders, and productivity tools.
- Business – $8 per user/month billed monthly or $6 per user/month billed annually ($72/year) – Built for teams and organizations that require structured collaboration, roles, and centralized billing.
For users seeking more advanced project management capabilities, AceProject is a strong alternative. Unlike many competitors, it offers a cost-effective pricing model that is not based on the number of users, making it especially attractive for growing teams.
Todoist Beginner Plan (Free)
The Beginner plan is Todoist’s free entry point, making it perfect for individuals who want to stay organized without paying a dime. It offers the essentials for personal task management and is designed to help you build consistent productivity habits. With easy task capture, reminders, and cross-device syncing, it’s a practical choice for students, freelancers, or anyone starting with digital organization.
Features Included in Beginner (Free):
- 5 Personal Projects: Create and manage up to five personal projects simultaneously, keeping your life organized without becoming overwhelmed, perfect for individuals who want straightforward task management.
- Smart Quick Add: Capture new tasks instantly with natural language input, helping you add responsibilities without breaking focus, ensuring nothing important slips through the cracks during busy days.
- Task Reminders: Schedule reminders for critical tasks so deadlines never sneak up on you, providing peace of mind and helping you stay consistent with your commitments every day.
- Flexible List & Board Layouts: Switch between a clean list view and a visual Kanban board layout, allowing you to choose the organization style that best fits your workflow and mindset.
- 3 Filter Views: Customize up to three filters that spotlight important tasks, enabling you to focus on the right priorities without wasting time searching through long to-do lists.
- 1 Week Activity History: Access your past week’s task history, helping you review your progress, stay accountable, and identify areas where you can improve productivity in the future.
- Integrate Email, Calendar, and More: Connect Todoist with everyday tools like email and calendar apps, creating a seamless workflow that keeps all your tasks and schedules synchronized automatically.
Todoist Pro Plan ($4/user/month billed $48 annualy)
The Pro plan is designed for individuals and professionals who want more control over their productivity. With advanced features like calendar layouts, unlimited history, AI-powered planning, and up to 300 projects, Pro ensures you can handle complex workflows with ease. It’s ideal for power users, freelancers, and professionals managing both personal and professional responsibilities.
Everything in Free, plus:
- 300 Personal Projects: Manage up to 300 projects simultaneously, giving you flexibility to handle work, personal goals, side projects, or client assignments without running into unnecessary limits or restrictions.
- Calendar Layout: Use a calendar view to see tasks visually across weeks and months, making it easier to plan ahead, balance commitments, and avoid last-minute scheduling conflicts.
- Task Duration: Add estimated durations to tasks, helping you understand workload requirements better, schedule more realistically, and prevent burnout by avoiding overstuffing your daily to-do list.
- Custom Task Reminders: Create multiple customized reminders for each task, ensuring important deadlines or events are never overlooked, no matter how busy or scattered your schedule becomes.
- 150 Filter Views: Build up to 150 powerful custom filters, enabling precise control over what tasks you see, so you can always focus only on what truly matters.
- Unlimited Activity History: Review your entire task history without restrictions, providing valuable insights into long-term productivity patterns and helping you refine your workflow for maximum efficiency.
- AI Assistant: Use an AI-powered assistant to suggest tasks, scheduling, or improvements, saving time while providing clarity on what actions deserve your immediate attention.
- Deadlines: Assign precise deadlines to tasks, ensuring accountability, clarity, and consistency in finishing what you start while avoiding procrastination or wasted energy.
Todoist Business Plan ($6/user/month billed $72 annualy)
The Business plan takes Todoist to the team level, offering advanced collaboration, shared workspaces, and centralized billing. It’s the best fit for organizations, agencies, and growing companies that need structure, permissions, and a central hub for all project management needs. With security features, team roles, and shared templates, Business ensures smooth teamwork while maintaining clarity and accountability.
Everything in Pro, plus:
- A Shared Team Workspace: Collaborate in one unified workspace where projects, tasks, and communication flow seamlessly, reducing confusion and improving team alignment across all levels.
- Up to 500 Team Projects: Manage hundreds of projects simultaneously without running out of space, giving your organization the capacity to scale its work while maintaining order and productivity.
- Calendar Layout for Team Projects: Use shared calendars to visualize team deadlines, ensuring everyone understands timelines clearly and avoids conflicts or overlaps that slow down group productivity.
- Granular Team Activity Logs: Track every team member’s activity in detail, promoting accountability and transparency while allowing managers to monitor progress and adjust priorities as needed.
- Shared Templates: Build reusable templates for common project types, saving time while standardizing workflows so teams can launch new initiatives faster and with fewer mistakes.
- 1000 Team Members & Guests: Expand collaboration to up to 1000 teammates, clients, or external stakeholders, ensuring even large organizations can coordinate effectively within one system.
- 1000 Project Folders: Organize projects into clear folder structures, helping teams navigate complex workloads and stay focused without getting lost in endless lists of assignments.
- Team Roles & Permissions: Control access levels by assigning roles, protecting sensitive data, and giving team members exactly the permissions they need to work effectively.
- Centralized Team Billing: Simplify finances with one unified bill for the whole team, removing the headache of managing multiple subscriptions or reimbursement processes.
Conclusion
Todoist offers the flexibility to grow with you, whether you’re managing simple personal tasks or leading complex team projects. Its pricing tiers deliver clarity and choice, so you only pay for what you truly need. With features ranging from reminders to advanced collaboration tools, Todoist ensures productivity remains organized, streamlined, and accessible for everyone.
Choosing the right plan depends on your goals and responsibilities. Beginners gain focus with free tools, professionals unlock deeper organization, and teams enjoy seamless collaboration. By adapting to your workflow, Todoist eliminates clutter and confusion, empowering consistent progress. No matter your level, Todoist provides the structure and support necessary to turn daily efforts into meaningful long-term results.
Suggested articles:
- The Pros and Cons of Using Todoist Software
- Top 25 Best Project Management Software in 2025
- ProofHub Pricing Plans & Costs Guide
Daniel Raymond, a project manager with over 20 years of experience, is the former CEO of a successful software company called Websystems. With a strong background in managing complex projects, he applied his expertise to develop AceProject.com and Bridge24.com, innovative project management tools designed to streamline processes and improve productivity. Throughout his career, Daniel has consistently demonstrated a commitment to excellence and a passion for empowering teams to achieve their goals.