Trello: Show All your Cards Across All Workspaces

In response to numerous requests from Trello users, Bridge24 for Trello introduced a powerful new feature that allows you to effortlessly access all your cards from every workspace at once. Previously, users needed to select a specific workspace to view their cards, but now you can select the “All My Workspaces” option, streamlining project management across multiple boards and teams. This update is particularly useful for managers, freelancers, and enterprise teams who juggle multiple projects simultaneously.

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How Can I Display All Cards from Multiple Workspaces?

The “All My Workspaces” feature is accessible via the left-hand side panel. Instead of selecting an individual workspace, users can now opt for “All My Workspaces.” This unified view brings together all your Trello cards in a single, consolidated space. For instance, if you are managing projects across two different workspaces, the grid view will display every card from both workspaces—organized clearly and ready for action. As of the latest update, Bridge24 supports large-scale searches efficiently, ensuring that even accounts with hundreds of boards and thousands of cards remain responsive.

Can I See My Cards Grouped by Workspace?

Yes. Bridge24 provides several ways to group cards by workspace:

Grid View: Include the workspace column to quickly identify which card belongs to which workspace. Cards can be grouped and sorted by workspace, due date, label, member, or any custom field. Filters can be applied to narrow results based on status, assigned member, list, or other criteria.
Charts: Generate charts to visualize your cards organized by workspace. Available types include vertical bars, pie charts, horizontal bars, doughnuts, and polar charts. Drill-down functionality allows you to click on a chart segment to open the corresponding card for editing.
Gantt: Enhance your timeline management by including the workspace column in Gantt views. Track milestones, card dependencies, and deadlines across multiple boards seamlessly.
Reports: Create detailed reports with the workspace as a column. You can group or sort reports by workspace and include aggregated data such as totals, averages, or completion rates.
Export: Export cards to Excel or CSV with the workspace column included, ensuring that all data—including custom fields, checklists, and comments—is preserved.

Can I Create a Search Query for Retrieving Cards Across Multiple Workspaces?

Absolutely. Suppose you have ten workspaces but only need to search cards in two of them. Bridge24 allows you to create a custom search query to select specific boards from multiple workspaces. Filters can include assigned members, due dates, labels, lists, and status. This flexibility is particularly valuable for project managers and freelancers handling multiple clients or cross-team projects.

Are There Any Restrictions on the “All My Workspaces” Feature?

The main limitation is that you cannot share a search while in the “All My Workspaces” view. Sharing is only possible when you are actively within a specific workspace. This ensures shared searches remain relevant to a defined project context and prevents confusion across multiple teams.

How Can I Use the Calendar View Across Multiple Workspaces?

Bridge24 enhances Trello’s calendar functionality by allowing you to display cards in a dynamic calendar view. You can choose time scales like day, week, month, or agenda. Cards can be filtered by workspace, member, label, or status. Drag-and-drop functionality lets you adjust dates directly on the calendar, while PDF exports make reporting simple for cross-workspace planning.

Can I Track My Team’s Activity Across Workspaces?

Yes. The History view provides detailed insight into all card actions, including status changes, comments, file uploads, and more. With the “All My Workspaces” feature, you can track events across multiple boards. Filters let you view activity by user or action type, group events by workspace, and export the history to Excel or CSV. This ensures transparency and accountability across all projects.

How Can I Use Gantt Charts More Effectively Across Workspaces?

Bridge24 enhances project visualization by integrating Gantt charts with workspace data. You can include start and end dates, milestones, and dependencies from all your workspaces. The timeline is fully interactive, allowing drag-and-drop adjustments. Gantt charts can be exported to PDF for offline planning and presentations, making it easier for managers to communicate deadlines and project status.

Can I Export All My Cards Across Workspaces?

Absolutely. You can export all cards from multiple workspaces to Excel, CSV, or PDF. Exports include all relevant details such as custom fields, checklists, comments, attachments, and card history. Bulk document downloading is also supported, with automated ZIP file organization to keep project documentation structured and accessible.

Who Benefits Most from the “All My Workspaces” Feature?

Project Managers

Monitor and coordinate tasks across multiple departments, teams, or divisions without the need to constantly switch between different workspaces. This unified view saves valuable time, reduces context-switching fatigue, and dramatically improves project oversight. Project managers can quickly identify bottlenecks, track cross-functional dependencies, assess resource allocation across teams, and maintain a comprehensive understanding of organizational priorities—all from a single, consolidated dashboard.

Freelancers and Consultants

Efficiently manage multiple client projects simultaneously in one unified, organized view. This streamlined approach simplifies progress reporting, enhances client communication, and eliminates the confusion of juggling separate boards or workspaces. Freelancers can easily track billable hours, monitor project milestones across different clients, prepare professional status reports, and maintain clear boundaries between distinct client engagements—all while keeping their workflow organized and accessible.

Enterprise Teams

Effectively oversee and manage complex, large-scale projects involving hundreds or even thousands of cards distributed across numerous boards and workspaces. Enterprise users benefit from advanced filtering capabilities that allow them to drill down into specific project segments, comprehensive reporting tools that provide executive-level insights and analytics, and robust exporting functionality that enables seamless integration with other business intelligence tools. This approach ensures scalability, maintains data integrity, and supports sophisticated project management methodologies across global teams and multiple business units.

Why Does This Feature Matter?

The ability to view all cards across workspaces is one of the most requested features by Bridge24 users. It eliminates redundant navigation, streamlines project management, and provides analytical tools absent in native Trello. By integrating charts, Gantt views, robust reports, and advanced export functionality, Bridge24 transforms Trello from a simple task manager into a powerful enterprise-grade project management platform.

How Can Charts Help Me Understand My Projects Better?

Charts offer a visual representation of your project data. Cards can be grouped by workspace, label, member, or status. Users can compare progress across teams using stacked bar charts or pie charts. Drill-down capabilities let you interact with the chart to view detailed card information, making reporting and analysis faster and more insightful.

How Do Reports Improve Workflow Across Workspaces?

Advanced reporting in Bridge24 allows users to include the workspace column, group by multiple levels, and sort by any field. Reports can track task completion, overdue cards, and project bottlenecks. They can be exported to Excel or PDF for team meetings or executive updates. Saved reports ensure you don’t need to recreate queries each time, saving significant time for managers.

Take Full Advantage of Bridge24 for Trello

Bridge24’s “All My Workspaces” feature significantly improves project visibility, reporting, and workflow efficiency. By consolidating cards from multiple workspaces, users gain unparalleled control over timelines, responsibilities, and team performance. Coupled with advanced charts, Gantt views, detailed reports, and robust export options, this update ensures managing complex Trello projects has never been easier.

To explore more ways to leverage Trello efficiently, check out our comprehensive Bridge24 for Trello review and see how advanced reporting and exporting can take your workflow to the next level.