Calculated Fields for Asana, Basecamp, and Trello

Calculated fields are a powerful feature that enables users to compute values automatically based on data from other fields in the same project. They can be used to streamline workflows by eliminating time-consuming and error-prone manual calculations.

With Bridge24, Asana, Basecamp, and Trello users can take advantage of six calculated fields that work across a wide range of views, including grids, charts, reports, and exports. Whether you need to aggregate data, compute averages, or perform other types of calculations, these fields make it easy to derive valuable insights from your project data.

1. Age (days): This calculated field shows the number of days elapsed since a task was created. We determine the value by using the “Created At” field and the current date.
2. Completion (days): This field displays the days it took to complete a task from its creation date. We calculate this value by subtracting the “Created At” field from the “Completed At” field.
3. Completed Late: This field indicates whether a task was completed on time. We determine the value by comparing the “Completed At” and “Due Date” fields. If the “Completed At” value is later than the “Due Date”, the task was completed late.
4. Completed Late (days): This calculated field shows the number of days a task was completed late or before its due date. We compute this value using the “Completed At” and “Due Date” fields. For example, if a task was originally due in 5 days but was completed in 8 days, the Completed Late field would display “+3” to indicate it was finished late.
5. Attachments (number): This field displays the total number of files or documents attached to a particular task. Sorting by this field can help identify tasks that have attachments.
6. Comments (number): This field displays the total number of comments associated with a particular task. Sorting by this field can help identify tasks that have comments.

Completed Late Use Case

The Completed Late field is a valuable tool for tracking the days a task is completed after its scheduled completion date. Here are some ways in which this field can be used:

1. Identifying potential issues: Project managers can use the Completed Late field to identify tasks that are consistently completed late quickly. Project managers can improve the project schedule and prevent further delays by taking corrective action, such as reallocating resources or adjusting task priorities.
2. Assessing team performance: The Completed Late field can be used to evaluate the performance of team members in completing tasks on time. This can help identify areas where team members need additional training or support.
3. Adjusting project timelines: By reviewing the Completed Late field, project managers can adjust the project timeline or reschedule tasks to ensure that future tasks are not completed late.
4. Communicating with stakeholders: The Completed Late field can be used to communicate with stakeholders about the project’s progress and manage expectations about the delivery of project milestones. Project managers can build trust and confidence in the project by providing stakeholders with accurate and up-to-date information.
5. Analyzing project data: The Completed Late field can be used to analyze project data and identify trends or areas for improvement in the project planning and scheduling process. Project managers can optimize project outcomes and make more informed decisions using data-driven insights.

Age Use Case

The Age field allows project managers to track the length of time that a task has been active since its creation. Here are some ways in which the Age field can be used:

1. Task prioritization: Using the Age field, project managers can prioritize tasks that have been active for longer. This can help identify tasks at risk of being delayed or requiring urgent attention.
2. Tracking task progress: The Age field can be used to track the progress of individual tasks by providing a snapshot of how long each task has been active or waiting for action. This can help project managers ensure that tasks progress and identify potential bottlenecks.
3. Resource allocation: The Age field can allocate resources to tasks based on their activity level. For example, tasks that have been active for longer may require more attention from team members or additional resources to complete.
4. Reporting: The Age field can create reports showing how long tasks have been active or waiting for action. This can help project managers communicate the project’s status to stakeholders and provide updates on task progress.

Conclusion

In conclusion, calculated fields are a powerful feature that can perform automatic calculations based on data from other fields in a project. They can streamline workflows, eliminate manual calculations, and gain valuable insights into project data.

With calculated fields, project managers can easily identify potential issues, assess team performance, adjust project timelines, communicate with stakeholders, and analyze project data. By taking advantage of the many benefits of calculated fields, project managers can optimize project outcomes, increase efficiency, and drive project success.