ProofHub is an all-in-one project management and team collaboration software designed for teams of all sizes. It brings task management, real-time communication, document sharing, proofing, scheduling, and reporting together under one roof. With its clean interface and customizable workflows, it aims to eliminate the need for multiple tools and help teams focus on delivering work more efficiently. Whether you are managing internal projects or working with clients across locations, ProofHub makes collaboration structured, centralized, and transparent.
For businesses aiming to increase accountability, save time, and meet deadlines with more consistency, ProofHub offers a powerful alternative to juggling different apps. The platform is suited for creative, marketing, development, operations, product, education, and IT teams alike. With dedicated views for projects, seamless collaboration features, and flat pricing that supports unlimited users, ProofHub is designed to grow with your business. Its 14-day free trial gives users the chance to explore its core capabilities before making a commitment.
How Much Does ProofHub Cost?
ProofHub uses a simple, flat-rate pricing structure with no per-user charges. This makes it a cost-effective solution for teams of all sizes, especially growing businesses that want predictable expenses. With no hidden fees or long-term contracts, users can scale their usage without worrying about per-seat costs. The platform offers two main plans: Essential and Ultimate Control, both including unlimited users and are billed either monthly or annually. Each plan is designed with different team sizes and feature requirements in mind.
- ProofHub Essential ($45 per month when billed annually or $50 per month): Ideal for small teams that require basic functionality to manage their workflows and collaborate.
- ProofHub Ultimate Control (Starts at $89 per month when billed annually or $99 per month): Suitable for large organizations that need additional collaboration tools, greater administrative control, and enterprise-level support.
If you find ProofHub pricing to be above your current budget, see if AceProject is a better option. This software is also not based on the number of users, so it is more cost-effective now and in the long run.
ProofHub Essential Plan ($45/month billed annually or $50/month)
The Essential Plan serves as the perfect starting point for teams ready to move beyond scattered emails and basic task lists into structured project management. It provides all the core functionality needed to organize work, track progress, and keep everyone aligned without overwhelming users with advanced features they may not need yet. This makes it an ideal choice for businesses that want to establish solid project management foundations before scaling to more complex workflows.
Included in the Essential Plan
Storage and Project Limitations
- Includes 15 gigabytes of storage space.
- Supports up to 40 active projects.
Project Management Features
- Board view, Table view, Gantt charts, Calendar view, and personal Me-view for tasks.
- Task management tools, including subtasks, recurring tasks, custom fields, task dependencies, labels, milestones, and time estimates.
- Project templates to streamline setup for recurring workflows.
- Daily agenda and task history tracking for better visibility and planning.
Collaboration Tools
- Built-in chat for real-time messaging between team members.
- Group discussions for centralized topic-based communication.
- Notes, announcements, and proofing tools for structured feedback and document review.
- Forms for request submissions and simplified intake processes.
- Stickies for informal reminders or personal to-dos.
Accessibility and Support
- Multilingual support in eleven languages.
- Mobile apps are available for iOS and Android devices.
- Basic integrations with Dropbox, Google Drive, Box, and OneDrive.
- Email-in functionality for capturing tasks and communication.
ProofHub Ultimate Control Plan ($89/month billed annually or $99/month)
The Ultimate Control Plan is designed for organizations that have outgrown basic project management needs and require enterprise-grade capabilities to manage complex operations. It delivers advanced administrative controls, comprehensive reporting, and enhanced security features that large teams and multi-client environments demand. This plan empowers organizations to scale their project management infrastructure while maintaining strict oversight, customization, and integration capabilities that support sophisticated workflows across departments and external stakeholders.
Everything included in the Essential Plan is also available in the Ultimate Control Plan, along with several advanced features:
Included in the Ultimate Control Plan
Storage and Project Capacity
- Offers 100 gigabytes of storage.
- Supports unlimited projects for continuous scaling.
Advanced Project Management
- Additional workflow customization for different teams and departments.
- Dedicated project manager roles for better role-based task allocation.
- More refined controls for setting up complex task hierarchies.
Reports and Analytics
- Access to project, resource, workload, and custom reports.
- Ability to export data for offline analysis or integration with other systems.
- Project overview dashboards for high-level summaries.
Administrative Tools and Security
- Custom roles and permission settings to define user access levels.
- IP restriction controls for enhanced access security.
- Trash management features to recover or permanently delete data.
- Advanced activity logs to monitor all project activities.
- White labeling to personalize the platform with company branding.
- Account transfer tools for reassigning ownership in case of team changes.
Integrations and API Access
- Access to the ProofHub API for custom app integrations.
- Enhanced compatibility with third-party tools through expanded connectivity options.
Support
- Priority customer support for faster issue resolution and dedicated guidance.
ProofHub for Non-Profits
ProofHub offers a 40 percent discount on the Ultimate Control Plan for non-profit organizations committed to humanitarian, environmental, or educational causes. To claim the discount, organizations need to sign up for the Ultimate Control Plan and then contact the ProofHub team to verify non-profit status. Once verified, the discount will be applied to all billing cycles moving forward. This initiative aligns with ProofHub’s goal of supporting organizations that are working to make a positive impact on the world.
ProofHub Plus: Upcoming Enhancements
ProofHub is in the process of rolling out an upgraded experience under the banner of ProofHub Plus. This version includes user interface enhancements, performance optimizations, and a suite of new features aimed at boosting usability and speed. These updates include task IDs, multiple timers, subscriber stages, filters for subtasks, and recurring tasks.
Additional improvements include revamped table, calendar, and Me-view layouts, new types of custom reports, better email task creation options, enhanced emoji reactions, improved read and unread notifications, and advanced in-app navigation. These changes are designed to make the platform more accessible, visually intuitive, and conducive to faster decision-making.
While pricing details for ProofHub Plus have not yet been disclosed, users interested in accessing this version can reach out directly to the ProofHub support team for early access or more information.
Conclusion
ProofHub delivers a comprehensive solution for managing projects, collaborating with teams, and maintaining control over time and resources. Its pricing model—flat rate with unlimited users—eliminates the complexity and escalating costs that often come with other platforms. Whether your team is just getting started or managing enterprise-level operations, ProofHub has a plan designed to meet your needs.
When evaluating project management software, cost transparency, ease of use, and scalability are key considerations. ProofHub checks all these boxes with its simplified pricing, versatile feature set, and commitment to continuous improvement. If you are looking to centralize your workflows, improve team communication, and execute projects with more clarity and confidence, ProofHub is a strong contender worth exploring.
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Daniel Raymond, a project manager with over 20 years of experience, is the former CEO of a successful software company called Websystems. With a strong background in managing complex projects, he applied his expertise to develop AceProject.com and Bridge24.com, innovative project management tools designed to streamline processes and improve productivity. Throughout his career, Daniel has consistently demonstrated a commitment to excellence and a passion for empowering teams to achieve their goals.