AceProject Pricing 2026: Plans, Real Costs and Free Calculator

AceProject is a web-based project management tool for tasks, timesheets, expenses and documents, used by teams for more than 20 years. Its pricing is unusual: you pay one flat price per account, not per user, and every plan, the free one included, has every feature.

This guide explains every AceProject plan as of November 2026, the rules that decide which plan you need, and what real teams pay. Use the free calculator below to price your own team in a few seconds.

AceProject Cost Calculator

AceProject plans are set by three limits: active users, active projects and file storage. Enter your team below to see the lowest-cost plan, your monthly and yearly total, and how the price grows as you hire.

Try our Free AceProject Cost Calculator Below

The calculator uses AceProject’s public prices and package limits to estimate what your team will pay.

1. Enter your team. Type your number of “Active users” and “Active projects”, or drag the sliders, then enter the “File storage you need (GB)”. Leave out people you can set to Inactive and projects you can set to Completed, since they do not count.
2. Check the best fit. With “Best fit” selected, the calculator picks the lowest-cost plan for your team. The navy box shows your monthly and yearly total, and “Plan limits used” turns orange when you are close to a limit and red when a plan is too small.
3. Pick billing and discounts. Choose “Monthly” or “Yearly (12 months for 10)”, and tick the nonprofit box if it applies. The green figure shows what yearly billing saves, and the “Cost breakdown” table lists the plan and any extra disk space.
4. Tick the extras you need. Under “Which plan do you need?”, tick the API, daily backups, more than 100 users or projects, or payment by check or wire. The lowest-cost plan that covers them appears with the reasons, and “Use the best fit” applies it.
5. Compare and share. “Every plan for your team” shows each plan side by side, and the chart shows how the price grows with your team, billed monthly in orange and yearly in navy. Click “Copy results” for a text summary or “Print” for a clean report.

Tip: Your entries are saved in your browser, so the calculator shows them again when you come back. It opens with the “Team of 8” example; click “Reset to example” to start over, or try the other example buttons.

How Much Does AceProject Cost?

AceProject pricing has one free plan, three paid plans with published prices and one quote-only plan. Prices are per account, per month, in US dollars. Each plan raises the number of active users, active projects and storage; the features stay the same.

• Basic (free): up to 3 active users, 3 active projects and 1 GB of storage, with every feature enabled. A good start for freelancers and very small teams.
• Standard ($24 per month): up to 10 active users, 10 active projects and 5 GB. Adds the API for developers, daily backups and the option to buy extra disk space.
• Advanced ($49 per month): up to 30 active users, 30 active projects and 15 GB, for growing teams and agencies.
• Silver ($99 per month): up to 100 active users, 100 active projects and 45 GB, for departments and larger companies.
• Gold (contact AceProject): unlimited active users and projects, with 100+ GB of storage. The price is not published.

How AceProject Pricing Really Works

Four rules decide your bill. They come from AceProject’s pricing page, its help article on package limits and its terms of service.

• One price per account: the prices are total subscription fees, not per user. A full Standard account costs $2.40 per user each month, Advanced about $1.63 and Silver $0.99.
• Only active work counts: a user set to Inactive, for example someone who left, does not count toward the user limit, and a project set to Completed does not count toward the project limit. History stays readable.
• Limits are hard: AceProject will not let you go over a limit. Adding one more active project or user shows an error until you upgrade or free a slot.
• Tasks are unlimited: there is no task limit on any plan, so only users, projects and storage matter.

This model rewards teams that fill their plan. Seven people on Standard pay $24, the same as ten. It also means a team of 11 jumps from $24 to $49, so check whether an inactive user or a completed project could keep you on the smaller plan.

AceProject Plans in Detail

AceProject Basic Plan (Free)

The free Basic plan suits freelancers and small groups. It is a real free account, not a time-limited trial, and every feature is turned on.

• Up to 3 active users and 3 active projects, with unlimited tasks
• 1 GB of storage for project, task and expense documents
• All features enabled: Gantt charts, time tracking with approvals, expense tracking, recurring tasks, document versioning and locking, templates and reports
• Free support, automatic updates, a team subdomain and custom fields in the new interface
• No API, no daily backups and no extra disk space
• The account expires, and its data is deleted, if nobody logs in for 30 days in a row

AceProject Standard Plan ($24 per month)

Standard is the first paid plan, for small teams of up to 10 active users. It costs $24 a month for the whole account, or $240 a year on yearly billing.

• Up to 10 active users and 10 active projects
• 5 GB of storage, with extra disk space at $10 per 10 GB per month
• API for developers, to connect AceProject to other systems and build reports
• Daily backups
• Everything in Basic

AceProject Advanced Plan ($49 per month)

Advanced triples the room of Standard for about twice the price. It suits growing teams and agencies that run many projects at once.

• Up to 30 active users and 30 active projects
• 15 GB of storage, with extra disk space available
• Everything in Standard, including the API and daily backups

AceProject Silver Plan ($99 per month)

Silver is built for departments and larger companies. At full capacity it costs less than $1 per user per month.

• Up to 100 active users and 100 active projects
• 45 GB of storage in the comparison table (the plan card says 50 GB), with extra disk space available
• Everything in Standard

AceProject Gold Plan (Contact AceProject)

Gold removes the user and project limits. AceProject no longer publishes its price, so you need a quote.

• Unlimited active users and projects
• 100+ GB of storage
• If data is lost, Gold accounts can ask for their database to be replaced from a backup (a paid service hour applies)
• Payment by check or wire transfer is possible on yearly Gold accounts

Extra Storage, Billing and Payment

• Extra disk space: paid plans can add storage in blocks of 10 GB for $10 a month ($1 per GB), with no limit. A team of 10 with 45 GB of files pays $64 a month on Standard with 40 GB extra, which is less than Silver at $99.
• Yearly billing: AceProject Help says that a yearly plan costs 12 months for the price of 10 when you pay online by card or PayPal. Standard drops from $288 to $240 a year.
• Payment methods: credit card or PayPal online. Check or wire transfer is possible for yearly Gold accounts, without the yearly discount.
• Upgrades and downgrades: you can change plans at any time. An upgrade is billed right away with a pro rata credit; a downgrade takes effect at the next billing period.
• Cancellation and refunds: there is no contract. Monthly payments are not refunded, and yearly payments can be refunded within 14 days.
• Taxes: the terms of service say Canadian organizations pay applicable taxes and organizations in other countries do not.

What AceProject Really Costs: Examples

Here is what six common teams pay, using the same math as the calculator. The chart shows how the monthly price steps up only when a plan limit is reached.

Hidden Costs to Watch

• Limit jumps: the 11th active user or project moves you from $24 to $49, and the 31st from $49 to $99.
• Inactive free accounts: a Basic account with no login for 30 days expires and its data is deleted.
• Storage: big files fill a plan fast. Extra disk space costs $10 per 10 GB each month and is not available on Basic.
• Gold is quote only: more than 100 users or projects means a custom price.
• Data restores: restoring lost data from a backup costs one service hour at AceProject’s regular rate.
• Monthly billing: it costs two extra months each year compared with yearly billing.
• Taxes: Canadian organizations pay applicable taxes on top of the listed prices.

AceProject Discounts

• Nonprofits: 20% off after sending proof of nonprofit status to AceProject support.
• Yearly billing: 12 months for the price of 10, paid online by card or PayPal.
• Free plan: Basic stays free for up to 3 users, with no credit card needed to start.

Is AceProject Worth the Price?

For small and mid-size teams that track time and expenses, AceProject is very good value. A full Standard account costs $2.40 per user and a full Silver account under $1, and you never pay extra for features, since every plan has them all. The free plan lets you test everything before you pay.

It is less attractive if your team sits just above a limit, needs more than 100 users without a published price, or stores large files. Run your numbers in the calculator, check whether inactive users or completed projects could keep you on a smaller plan, and create a free account to try it. Want a deeper look before you commit? Our AceProject Pros and Cons article covers its strengths and limits.

AceProject Pricing Facts Worth Checking

Many AceProject pricing claims online are out of date or only half right. Here are ten common ones, checked against AceProject’s own pages.

Video: AceProject Product Tour

Prefer to watch? This short official tour shows the features that come with every AceProject plan, including the free one.

AceProject Pricing FAQ

Conclusion

AceProject keeps pricing simple: one flat price per account, every feature on every plan, and plans that differ only by active users, active projects and storage. For most teams the choice is between the free Basic plan, Standard at $24 and Advanced at $49 a month, with Silver at $99 for up to 100 users.

Before you decide, count your active users and projects, check your storage, and price your team with the calculator above. Matching those numbers to the right plan means you pay for what you actually use, nothing more.

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