Toodledo Pricing Plans & Costs Guide

Toodledo is a flexible productivity system built to help you organize every part of your life—your tasks, notes, schedules, outlines, and even habits. Whether you want something simple or a full productivity powerhouse, Toodledo adapts to your style. Create custom lists, track progress, set smart reminders, and sync seamlessly across all your devices. You can even collaborate with friends, family, or co-workers to keep projects moving. With powerful customization, secure cloud storage, and cross-platform syncing, Toodledo gives you the freedom to work your way and never miss a step.

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In this article, we’ll take a closer look at Toodledo’s pricing plans and costs so you can see which option fits your needs best. And if you’re looking for something beyond a to-do list—especially for project management—consider AceProject, which offers a cost-effective model without per-user fees, making it more economical in the long run.

How Much Does Toodledo Cost?

Toodledo offers flexible pricing plans designed to suit individuals, small teams, and larger organizations. Whether you’re looking for a simple task manager or a full-featured productivity system, Toodledo provides scalable options with powerful tools and collaboration features. You can start free and upgrade as your needs grow, with the choice of monthly or discounted annual billing.

Toodledo Free ($0): Best for individuals or small teams that need a basic to-do list with essential features like unlimited tasks, recurring tasks, simple alarms, and device syncing.
Toodledo Standard ($3.99 per user, per month billed annually, or $4.99 billed monthly): Ideal for small teams that need more functionality, including subtasks, Google Calendar sync, saved searches, customizable hotlists, and up to one collaborator.
Toodledo Plus ($5.99 per user, per month billed annually, or $7.99 billed monthly): Designed for organizations that require advanced collaboration and customization, with features like a scheduler, file storage, up to five collaborators, full lists/outlines/habits, and priority support.
Toodledo Business (Contact Toodledo for pricing): Suited for larger teams or organizations that need expanded collaboration, greater storage, and advanced productivity features.

Toodledo Free Plan ($0)

The Free plan is ideal for individuals or very small teams who want a simple, no-risk way to organize work. It’s perfect if you’re just getting started with productivity tools, need only the basics, or want to test Toodledo’s functionality before committing to a paid plan. Despite being free, it packs essential features that cover task management, reminders, and collaboration with one other person.

Included in Free:

Unlimited Tasks: Capture as many tasks as you need without restrictions. This ensures you never miss an idea, reminder, or commitment, making it easy to build a habit of writing everything down and keeping your productivity system complete.
Up to 10 Folders: Organize your tasks into separate categories or projects with up to ten folders. This helps you maintain clarity between personal, work, and side projects, making it easier to locate and prioritize what matters most.
Task Notes: Add detailed notes to your tasks for context, instructions, or reminders. This feature ensures that your task list isn’t just a series of names, but a tool with actionable clarity that eliminates confusion later on.
Recurring Tasks: Set up tasks that repeat daily, weekly, or monthly. This removes the need to re-enter ongoing responsibilities, helping you automate consistency and reduce the friction of managing repetitive commitments.
Unlimited Device Sync: Keep your tasks and notes up to date across mobile, tablet, and desktop. With automatic syncing, you can start a task on one device and finish it on another without losing information.
Advanced Search: Use Toodledo’s search functionality to quickly find tasks by keywords, dates, or filters. This feature saves time and gives you control over large task lists, ensuring nothing slips through the cracks.
Save Emails Via Bookmarklet: Turn important emails into tasks by saving them directly into Toodledo. This bridges your email and task management systems, helping you capture and act on commitments without missing details.
Simple Alarms: Set basic reminders for upcoming deadlines. Toodledo will notify you via email or mobile app so you never forget critical commitments or appointments.
Basic App Integrations: Connect Toodledo with a limited set of external apps to extend functionality. This helps streamline your workflow without requiring full premium integrations.
1 Collaborator: Share your workspace with one other person, making it possible to coordinate tasks, updates, or shared projects without upgrading.
30 Items Per List/Outline: Manage up to 30 items in both lists and outlines. This is useful for brainstorming, planning, or documenting without overwhelming the free plan’s storage limits.
5 Habits: Track up to five recurring habits to build consistency in your daily routine. This gives you a taste of Toodledo’s habit-tracking capability without overcomplication.
Standard Support: Receive help through Toodledo’s standard support channels, ensuring you get assistance when you need it.
1 Week History: Access one week of completed task history. This allows you to review recent progress and make adjustments without being locked into old data.

Toodledo Standard Plan ($3.99 per user/month)

The Standard plan is best for individuals or small teams ready to step up their productivity game. It expands collaboration and customization, offering subtasks, advanced integrations, and more data capacity. It’s the sweet spot for users who outgrow the Free plan but don’t need enterprise-level tools yet.

Everything in Free plus:

Google Calendar Sync: Connect your Toodledo tasks with Google Calendar. This ensures deadlines appear alongside meetings and events, giving you a complete view of your schedule without toggling between apps.
Unlimited Folders: Create as many folders as you need to separate projects, goals, or categories. With no limit, you can organize your work with maximum flexibility.
Up to 1 Collaborator: Work closely with another person on shared projects. This is ideal for small teams or partnerships that need to assign, track, and complete tasks together.
Subtasks: Break down large tasks into smaller, manageable steps. This makes complex projects easier to tackle and improves your ability to track progress at a granular level.
Graphs: Visualize your productivity trends with graphs. These charts highlight progress and patterns over time, helping you measure consistency and identify areas for improvement.
Customizable Hotlist: Build a personalized priority list of critical tasks. This ensures the most urgent or important items stand out, allowing you to focus without distractions.
Saved Searches: Save your favorite search filters for quick access later. This reduces repetitive setup and lets you instantly pull up custom views of your tasks.
All App Integrations: Connect Toodledo with more apps and tools to streamline your workflow. This extends its usefulness beyond a standalone task manager into a hub for productivity.
100 Items Per List/Outline: Expand your planning capacity with up to 100 entries per list and outline. This makes it easier to manage larger projects or brainstorms.
20 Habits: Track up to twenty habits, enabling a comprehensive system for personal development and accountability.
Custom Alarms: Fine-tune your reminders with custom settings, ensuring that notifications align with your preferences and productivity style.
1 Year History: Review completed tasks for an entire year. This provides a long-term record of your productivity, useful for reflection, accountability, or reporting.

Toodledo Plus Plan ($5.99 per user/month)

The Plus plan is built for growing organizations and advanced users who demand full collaboration and deeper customization. With expanded file storage, priority support, and advanced tools, this Toodledo plan is perfect for teams that need robust tracking and smooth workflow management across multiple collaborators.

Everything in Standard plus:

Scheduler: Automatically schedule tasks into available time slots. This ensures tasks aren’t just planned but given a realistic place in your day, helping you stay productive without overloading your schedule.
10GB File Storage: Store up to 10GB of files directly in Toodledo. This keeps all project materials in one place and avoids reliance on scattered file storage systems.
File Uploads: Attach documents, images, or resources directly to tasks. This ensures all supporting materials are instantly available when you need them.
Up to 5 Collaborators: Collaborate with up to five team members in real time. This allows you to scale beyond solo productivity into small-group efficiency without jumping to the Business plan.
Add Tasks Via Email: Quickly create tasks by sending emails to Toodledo. This feature integrates seamlessly with your inbox, reducing the chance of missing important action items.
Full Lists/Outlines/Habits: Unlock unlimited items in lists, outlines, and habit trackers. This removes restrictions and allows for unlimited complexity in projects and personal growth systems.
Full History: Access your complete task history without limits. This provides a valuable archive for tracking progress and revisiting past commitments whenever necessary.
Priority Support: Receive faster, priority-level support from Toodledo’s team. This ensures critical issues are resolved quickly, minimizing downtime.

Toodledo Business Plan (Contact Toodledo for pricing)

The Business plan is tailored for organizations that need advanced collaboration, security, and customization. Pricing is available upon request, ensuring businesses only pay for what they need. It’s ideal for teams managing multiple projects simultaneously, requiring advanced permissions, larger storage, and enhanced support to keep everything running smoothly.

Everything in the Plus plan plus:

Custom Features: Tailor the platform to meet your company’s specific workflow needs. This flexibility ensures teams don’t have to adapt to the tool—the tool adapts to them.
Expanded Collaboration: Work across larger groups with more collaborators, shared folders, and task delegation. This keeps large projects streamlined across multiple departments or stakeholders.
Greater Storage: Securely store and manage bigger file volumes tied directly to tasks. This reduces reliance on external storage systems and keeps everything accessible in one ecosystem.
Advanced Support: Gain access to dedicated or higher-priority support for enterprise needs. This ensures your team gets timely help when it matters most.

Important Notes

Refund Policy: Toodledo offers a 14-day refund policy on annual subscriptions if you are not satisfied with your purchase. Please note that monthly subscriptions are non-refundable.
Toodledo for Good: Toodledo provides discounted pricing for qualified nonprofit organizations to support those making a positive impact in the world. Learn more about Toodledo for Nonprofits here.

Conclusion

Toodledo is more than just a task manager—it’s a complete productivity platform that adapts to the way you work. Whether you’re a solo professional managing personal goals or part of a team needing collaboration, its flexible pricing tiers make it easy to scale as your needs grow. From simple task tracking in the Free plan to advanced collaboration and customization in the Business plan, Toodledo ensures your workflow stays organized, efficient, and accessible across devices.

With customizable features, reminders, habit tracking, and integrations, it provides the tools needed to stay on top of work and life. To explore its strengths and limitations in greater detail, take a look at our Toodledo Pros and Cons guide before making your choice.