Zoho Projects is a cloud-based project management software built to help teams plan, execute, and track work efficiently. With a clean interface, robust features, and affordable pricing, it caters to teams of all sizes, from startups to enterprise-level organizations. The platform continues to evolve with the latest AI-powered tools, including Zia Insights, Zia Search, and Zia Translation, boosting productivity with smart automation and enhanced team collaboration.
Whether managing complex workflows or simple task lists, Zoho Projects provides the flexibility and depth modern teams need. In this guide, we’ll examine Zoho Projects’ pricing structure, feature sets across plans, and what to expect when choosing a tier.
How Much Does Zoho Projects Cost?
Zoho Projects offers four pricing tiers tailored to different team sizes and needs, making it accessible for everyone from solo freelancers to large enterprises. Each paid plan includes a 10-day free trial, giving teams hands-on access to explore features, test workflows, and evaluate fit before committing to a subscription. Plans are billed monthly or annually, with significant savings for annual payments—typically saving you around 17% when you pay upfront for the year.
This flexible pricing structure means you can start small and scale up as your team grows, without being locked into features you don’t need or paying for users you don’t have yet.
- Free Plan – $0/month (Up to 5 users): Best for freelancers, startups, and small teams with basic project needs.
- Premium Plan – $3/user/month or $2/user/month (billed annually): Best for growing teams that need automation, time tracking, and deeper project control.
- Enterprise Plan – $7/user/month or $6/user/month (billed annually): Best for large organizations managing complex projects and requiring advanced security.
- Projects Plus – Custom pricing (Contact sales): Best for enterprises that want project management, agile tools, analytics, and storage in one solution.
For organizations seeking budget-friendly alternatives to Zoho Projects, AceProject presents a compelling option. Unlike many project management solutions that utilize per-user pricing models, AceProject offers flat-rate pricing regardless of team size, making it a particularly cost-effective solution for growing organizations and larger teams in the long term.
Zoho Projects Free Plan
The Free Plan is Zoho’s entry-level offering for freelancers or small teams just getting started with project management. It supports up to 5 users and 3 active projects, ideal for tracking tasks, collaborating, and experimenting with basic workflows. It includes subtasks, a whiteboard for brainstorming, and 5GB of storage—plus mobile support and basic integrations. For lean teams or individuals who want structure without cost, this plan offers the essentials to begin managing work collaboratively.
Included in Free:
- User & Project Limits: Up to 5 users, 3 active projects
- Visual Planning Tools: Includes whiteboard and subtasks
- Cross-Platform Access: Android, iOS, iPadOS compatibility
- Cloud Storage: 5GB of file/document storage
- Team Communication: Forums, discussions, and file sharing
- App Integrations: Connect with Slack, Google Workspace, Microsoft Teams, Zapier, and Zoho CRM
Zoho Projects Premium Plan
The Premium Plan is Zoho Projects’ most popular tier, built for growing small to mid-sized teams managing multiple projects. It unlocks unlimited projects, project templates, advanced task views, and time tracking tools with approvals. AI features like Zia Insights offer smart forecasting and health metrics. With automation via Blueprints, customizable layouts, and robust reporting, this plan strikes the perfect balance between ease of use and powerful functionality for results-driven teams.
Included in Free, Plus:
- Unlimited Projects & Templates: Manage unlimited projects and reuse project blueprints
- Time Management Suite: Log hours, approve timesheets, and enforce tracking rules
- Workflow Automation: Build task flows using Blueprint triggers and conditions
- AI Project Analytics: Zia Insights for risk forecasting and task recommendations
- Custom Task Views: Timeline, Gantt, and task layout options
- Task Controls: Recurring tasks, dependencies, duration settings
- Team Availability Settings: Configure working hours, holidays, weekends
- Expanded Reporting: In-depth task and issue reports
- Integrated Ecosystem: Connect with Zoho Invoice, Zoho Books, GitHub, Bitbucket, Zoho Flow
Zoho Projects Enterprise Plan
The Enterprise Plan is designed for large teams or enterprises managing high-volume, cross-functional projects. It enhances Premium with cross-project Gantt charts, portfolio dashboards, and granular controls like custom roles, custom fields, and read-only users. It also boosts security with Single Sign-On (SSO) and Two-Factor Authentication. AI tools like Zia Search and Zia Translation improve navigation and multilingual team coordination. If your organization needs scale, governance, and control, this is the plan built to handle enterprise-grade workloads.
Included in Premium, Plus:
- Advanced User Management: Read-only users, custom roles, profiles
- Custom Fields & Status: Tailor tasks, issues, and timesheets to your processes
- Enhanced Security Controls: Includes SSO and two-factor authentication
- AI-Powered Search & Translation: Zia helps find data fast and translate communication
- Portfolio-Level Views: Global Gantt charts, resource utilization, and baseline comparisons
- Workflow Governance: Task layout rules, multiple baselines, web tabs
- Issue Tracking Enhancements: SLA policies, custom email templates, business rules
- Deep Integrations: SharePoint, Zoho Desk, Zoho Directory support
- Scale-Friendly: Suitable for large organizations; contact Zoho for 5,000+ users
Zoho Projects Plus Plan
The Projects Plus Plan is a bundled package offering a complete work management ecosystem. It includes Zoho Projects (classic project management), Zoho Sprints (Agile/Scrum workflows), Zoho Analytics (BI and reporting), and Zoho WorkDrive (secure cloud storage). This all-in-one solution is ideal for departments managing multiple workflows—traditional and agile—while needing centralized reporting and file management. It’s priced via direct consultation and is best suited for larger companies ready to consolidate tools under one suite.
Included in Enterprise, Plus:
- Zoho Projects: Full project management toolkit
- Zoho Sprints: Agile boards, backlogs, epics, and sprint planning
- Zoho Analytics: Custom dashboards, KPIs, and performance insights
- Zoho WorkDrive: Cloud-based storage and team file collaboration
- Custom Pricing: Contact Zoho for enterprise quotes and onboarding
Zoho Projects Support Packages
When managing critical projects, the quality of support you receive can make or break your momentum. Whether you’re troubleshooting an issue, onboarding a new team, or configuring workflows, timely assistance matters. Zoho offers two levels of support—Classic and Premium—designed to meet the needs of both small teams looking for basic help and larger organizations that require faster, more hands-on guidance. Choose the support tier that aligns with your project complexity and internal resources.
Classic Support (Free for all plans)
- Access to help center, community forums, live chat, and email
- Toll-free support with an 8-hour response time SLA
Premium Support (Available for Premium & Enterprise)
- 3-hour response time
- Remote assistance
- Onboarding and configuration guidance
- Pricing available upon request
Conclusion
Zoho Projects delivers powerful project management at unbeatable value. Its mix of visual planning tools, automation, time tracking, and AI assistance makes it an adaptable solution for businesses at any stage. Whether you’re just starting with the Free Plan or coordinating enterprise-wide workflows under the Enterprise or Projects Plus tiers, Zoho offers scalable, smart solutions. Take advantage of the 10-day free trial and choose a plan aligned with your team’s complexity, size, and growth goals.
Suggested articles:
- The Pros and Cons of Using Zoho Projects Software
- Airtable Pricing Plans & Costs Guide
- Wrike Pricing Plans & Costs Guide
Daniel Raymond, a project manager with over 20 years of experience, is the former CEO of a successful software company called Websystems. With a strong background in managing complex projects, he applied his expertise to develop AceProject.com and Bridge24.com, innovative project management tools designed to streamline processes and improve productivity. Throughout his career, Daniel has consistently demonstrated a commitment to excellence and a passion for empowering teams to achieve their goals.